UNIV – Fiscal Technician II – Pathology and Laboratory Medicine

Medical University of South Carolina • Charleston, SC

18d • $37,200 - $59,500 • Hybrid

About The Position

Reporting to the Fiscal Analyst III, the Fiscal Technician II is responsible for providing purchasing support in the Department of Pathology and Laboratory Medicine. This role works collaboratively with faculty and staff while following state and institutional policies and procedures for procurement for the clinical, educational, and research missions.

Requirements

• A high school diploma and three years of experience in entry-level accounting or bookkeeping.
• A bachelor's degree may be substituted for two years of the required work experience.
• A high school diploma and two years of experience in clerical accounting or bookkeeping.

Responsibilities

• Within the OurDay system, submits requisitions for purchase requests, attaching purchase approvals, quotes, and other documentation as required by purchase type to include equipment, supplies and services with a 24-hour period. Contacts vendors for pricing, stock numbers, terms and conditions and frequently verbally places orders. Adheres to State and University policies and procedures concerning all procurement. Recording by account of purchases for internal reconciliation purposes.
• Uses the state purchasing card to process purchasing request paperwork for academic, educational, and research purchases, as allowable, within a 24-hour period. Contacts vendors for pricing, stock numbers, terms and conditions and frequently verbally places orders. Adheres University policies and procedures as well as state-purchasing card policies. Recording by account of purchases for internal reconciliation purposes. Allocates purchases to the proper account in OurDay, following institutional allocation and purchasing card deadlines. Runs allocation reports and reports irregularities to Fiscal Analyst III and/or Finance Manager.
• Serves as the P-card Liaison to other P-card purchasers in the department following all required University Liaison responsibilities. Provides guidance to other departmental p-card purchasers to ensure they are adhering to State and University policies and procedures.
• Clinical Faculty Recruitment - Prepares and processes reimbursement requests for clinical faculty recruitment activities for current faculty and faculty applicants. Provides Reimbursements to the Resident and Fellow Program Director for Educational Mission activities. Accurately calculates eligible expenses and verifies supporting documentation for completeness. Ensures all reimbursements are properly submitted through OurDay, reviewing entries for accuracy and resolving discrepancies prior to submission. Communicates as needed to obtain required information, maintains organized records of all transactions, and supports timely processing.
• Manages Pathology Outreach Laboratory Program’s APS billing and reconciliation processes, ensuring accurate and timely invoicing, payment posting, and account balancing. Coordinates the distribution of payments between MUSC and MUSCP, verifying allocation accuracy and resolving discrepancies as needed. Reviews financial data for completeness and compliance with established policies and procedures, communicates with internal stakeholders to address billing issues, and maintains detailed records to support audit and reporting requirements.
• Serves as backup to Pathology Department Academic Receiving.
• Other duties as assigned in support of the Pathology Department operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED