Fiscal Accounts Technician II

State of Maryland•Baltimore County, MD

1d•Onsite

About The Position

This is a part-time position with the Maryland Department of Human Services (DHS) in Baltimore County. The role involves maintaining records for foster care child trust accounts, developing spreadsheets for tracking balances, and reconciling these with the MDCHESSIE system. The position also requires preparing periodic reports for agency management, DHR, and Baltimore County to ensure proper account distribution of expenditures and to enable analysis of actual and projected expenditures against budgets.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.
Candidates may substitute experience calculating and recording financial, statistical or other numerical data on a year-for-year basis for the required education.
Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Nice To Haves

One year of experience with Maryland Financial Management Information System(FMIS) or other finance related software management information system.
One year of experience in expense management and corporate account reconciliation, with a focus on financial accuracy and policy compliance.
One year of experience handling accounts payable functions, including the verification and processing of expenditures.

Responsibilities

Maintains records for foster care child trust accounts.
Develops spreadsheets to track balances and reconciles to MDCHESSIE system.
Prepares periodic reports required by agency management, DHR and Baltimore County.
Manages the CJAMS Adult Services Payment Interface Batches.
Monitors the Administrative Working Fund and the Administrative Working Fund.
Reviews Central Services’ staff CPC statements and supporting documentation; prepare journal entry in FMIS to distribute charges.
Audits all FMIS vouchers and Administrative checks for payment ensuring accuracy of the payment, including payee, Vendor FID/SSN, amount, remit to address, appropriate procurement, if necessary, and 1099 status via accurate agency object, and necessary approvals.
Obtains and reviews daily and monthly FMIS reports, including DAFR3060, DAFR7850, and Vendor Liability Offset Letters, acting where needed to cancel or reissue checks, send letters to clients and program managers, and follow-up with program on late submission of payments.
Processes all new vendor adds or vendor corrections and State Treasurer check requests (cancel, reissue, etc.) in accordance with GAD, STO, and DHS policy and procedures, for both N03 and N27 CJAMS vendors.
Works with Procurement staff to ensure purchase orders for services are fully funded, and requests additional funds where needed.
Assists with Fiscal Year closeout by adhering to FMIS processing cut-off date, preparing expenditure and gift card accruals, and monitoring liquidation of accruals in the new fiscal year.
Prepare and enter journal entries in D365 and FMIS.