Fiscal Analyst 1 Accounts Payable
About The Position
The Washington State Department of Agriculture (WSDA), a vital agency serving the state for over 100 years, is seeking a full-time permanent Fiscal Analyst 1 for its Financial Services program. This program centralizes budget, accounting, payroll, and benefits to support agency operations, ensuring compliance with state and federal guidelines. The Fiscal Analyst 1 will report to the Accounts Payable Supervisor and play a key role in supplying timely and accurate accounting information, analyzing and processing expenditures, and acting as a subject matter expert in various payment processes. This position is based at the WSDA headquarters in Olympia, Washington.
Requirements
- High School Diploma or GED.
- Two (2) years of experience in payroll, accounting, bookkeeping, auditing, or other professionally based fiscal fields.
- Higher education which includes 18 quarter, or 12 semester hours of accounting, auditing, or budgeting may substitute year for year for experience.
Nice To Haves
- Bachelor's or master's degree in a financial related field.
- Experience interpreting federal, state, and/or agency travel policies and procedures.
- Experience using the state accounting systems including AFRS, Enterprise, Webl, TM$, and Toolbox.
- Ability to work with individuals with diverse backgrounds, understands and performs governmental accounting transactions.
- Exceptional listener and communicator who effectively and respectfully conveys and receives information verbally and in writing.
- Responsible contributor with commitment to excellence and success.
Responsibilities
- Receive, review, analyze, interpret, process, and reconcile all payments including invoice payments, organic cost share, contract payments, and payments to other state agencies in accordance with Generally Accepted Accounting Principles (GAAP).
- Verify the correctness of invoice quantity and amount, and check for duplicate payments.
- Create and process payment batches using Financial Toolbox and AFRS, auditing vendor information before release.
- Code each document to ensure payments are charged to the appropriate divisions.
- Track payments by date paid in the Enterprise Contracts Management System (ECMS).
- Respond to inquiries from agency personnel or vendors concerning payment status for referenced accounts.
- Research general questions from vendors or employees.
- Assist higher-level staff with financial summary information, analysis of financial reports, and development of fiscal procedures.
- Analyze and correct discrepancies.
- Access the agency financial reporting system (AFRS) to prepare and review fiscal documents.
- Assist in fiscal year closing of financial records.
- Process additional payments as needed.
- Verify approval for payment and receipt of goods and services.
- Assist in ensuring and establishing statewide vendor records are correct.
- Work with vendors to get appropriate paperwork completed and submitted, and to obtain a vendor number assignment from OFM.
- Research and respond to customer inquiries.
- Provide Mailroom coverage, including verifying tapes from the mailroom for accuracy.
- Provide backup reception coverage, including answering phones and greeting customers.
Benefits
- Flexible work schedules
- Teleworking
- Dependent Care Assistance
- Flexible Spending Accounts
- Public Service Loan Forgiveness
- Tuition Waiver
- Deferred Compensation
- Employee Recognition Leave
- 12 paid Holidays
- Vacation and Leave Accruals
- All Personal Protective Equipment (PPE) required will be provided by the agency.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
