Fiscal Support Specialist - Dallas

Equus•Grand Prairie, TX

About The Position

The Fiscal Support Specialist is part of the Operational team and assists with general ledger and other accounting duties. The role receives, matches, and codes accounts payable documents and enters invoices into QuickBooks. It reconciles company credit card statements with monthly receipts and the company bank operating account, follows up on missing approvals or receipts, and processes accounts payable checks within required payment terms. The position tracks DCS, DDD, and Tribal contract services; creates accounts receivable invoices; reviews invoices from DCS; and delivers invoices to the relevant customers on the first business day of each month. It also codes and enters accounts receivable invoices into QuickBooks, records and posts customer payments, deposits payments into the company bank account, and follows up with staff and customers to resolve denied payments and other outstanding accounts receivable issues. Additional duties include processing payroll as assigned, processing monthly mileage reimbursements and staff checks, tracking and processing agency employee benefit invoices monthly, tracking and reconciling monthly client-fund ledgers, and tracking licenses and levels of care and routing them to management weekly.

Requirements

High school diploma or GED.
Good understanding of Generally Accepted Accounting Principles (GAAP).
Strong organizational, interpersonal, and communication skills.
Self-motivated and flexible team player.
Meticulous recordkeeping and attention to detail.

Nice To Haves

Previous experience in a workforce development environment.
Bachelor’s degree or higher in Accounting.

Responsibilities

Assist with general ledger and other accounting duties.
Receive, match, and code accounts payable documents and enter invoices into QuickBooks.
Reconcile company credit card statements with monthly receipts and the company bank operating account.
Follow up on missing approvals or receipts.
Process accounts payable checks within required payment terms.
Track DCS, DDD, and Tribal contract services; create accounts receivable invoices; review DCS invoices; and deliver invoices to customers on the first business day of each month.
Code and enter accounts receivable invoices into QuickBooks, record and post customer payments, and deposit customer payments into the company bank account.
Liaise with customers regarding denied payments and follow up with staff and customers to resolve outstanding accounts receivable issues.
Process payroll as assigned.
Process monthly mileage reimbursements and staff checks.
Track and process agency employee benefit invoices monthly.
Track and reconcile monthly ledgers for client funds.
Track licenses and levels of care and route them to management weekly.