Fiscal Support Specialist - Dallas

Equus • Dallas, TX

7h

About The Position

The Accounting Assistant is part of the Operational team and assists with general ledger and related accounting duties. The role handles accounts payable and receivable activities, including receiving, matching, coding, and entering invoices in QuickBooks; reconciling credit card statements and the operating bank account; following up on missing approvals or receipts; and processing checks within payment terms. The position also tracks services under DCS, DDD, and Tribal contracts, prepares and delivers customer invoices, records payments, and follows up with staff and customers to resolve denied or outstanding receivables.

Additional duties include processing payroll as assigned, monthly staff mileage reimbursements and checks, agency employee benefit invoices, and client-fund ledgers. The role also tracks licenses and levels of care and routes them to management weekly. The position is located in Dallas, Texas.

Requirements

• High school diploma or GED.
• Good understanding of Generally Accepted Accounting Principles (GAAP).
• Strong organizational, interpersonal, and communication skills.
• Self-motivated, flexible team player.
• Meticulous recordkeeping and attention to detail.

Nice To Haves

• Previous experience in a workforce development environment.
• Bachelor's degree or higher in Accounting.

Responsibilities

• Assist with general ledger and other accounting duties.
• Receive, match, and code accounts payable invoices and enter them into QuickBooks.
• Reconcile company credit card statements with monthly receipts and reconcile the company operating bank account.
• Follow up on missing invoice approvals or receipts.
• Process accounts payable checks within required payment terms.
• Track DCS, DDD, and Tribal contract services and create accounts receivable invoices.
• Review DCS invoices and deliver invoices to customers on the first business day of each month.
• Code and enter accounts receivable invoices into QuickBooks.
• Record and post customer payments and deposit them into the company bank account.
• Liaise with customers regarding denied payments and follow up with staff and customers to resolve outstanding accounts receivable issues.
• Process payroll as assigned.
• Process monthly staff mileage reimbursements and checks.
• Track and process agency employee benefit invoices monthly.
• Track and reconcile monthly ledgers for client funds.
• Track licenses and levels of care and route them to management weekly.

Benefits

• Extensive learning opportunities.
• Networking programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED