Fiscal Specialist

University of Washington•Seattle, WA

About The Position

The Fiscal Specialist supports UW Medical Center–Northwest Surgical Services unit managers in developing and implementing fiscal record-keeping systems and provides frontline payroll-processing support using Workday and UKG. The position focuses on timekeeping, absences, payroll, staffing schedules, fiscal records, and staffing-related data, while collaborating with department leadership, timekeepers, Human Resources, payroll, and other team members. This is a temporary, full-time position scheduled for 40 hours per week on day shifts, expected to last from 11/01/26 through 03/01/27.

Requirements

Two years of experience at a level equivalent to Fiscal Specialist 1 and 15 quarter hours or 10 semester hours of college-level accounting, or equivalent education/experience.
Outstanding attention to detail and organizational skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office.

Nice To Haves

Experience with labor union contracts.
Experience in a payroll-related role, including working knowledge of key payroll concepts.
Proficiency with software applications including Microsoft Suite products, Kronos, and Workday, with the ability to develop and analyze spreadsheets and write business communications.
Effective time-management skills.
Demonstrated teamwork skills.
Ability to work cooperatively with peers and managers.

Responsibilities

Support the department with timekeeping, absence, and payroll-processing issues and inquiries, ensuring practices align with contracts, organizational policies, and processes.
Implement staffing schedules in UKG.
Maintain day-to-day timekeeping for Surgical Services leadership and employees.
Review and monitor time input, review and correct absences, and process historical corrections in UKG.
Work independently with department timekeepers, supervisors, and managers to validate reported hours against hours paid.
Reconcile 40-hour, 80-hour, and/or 160/240-hour FTE salary to ensure compliance with work rules.
Support unit leadership in analyzing and identifying opportunities related to productivity management, budget planning, and staffing and scheduling data.
Serve as the department subject matter expert for timekeeping and payroll functions.
Maintain and modify fiscal record-keeping systems, databases, and spreadsheets; review fiscal records, identify trends, and assist in formulating corrective action.
Contribute to a strong customer-service environment through collaboration with team members, Surgical Services leadership, Human Resources, and payroll.