Fiscal Specialist

University of Washington•Seattle, WA

1d•$22 - $30

About The Position

The UW Medical Center–Northwest Surgical Services Department is hiring a Fiscal Specialist to support unit managers with fiscal record-keeping systems and provide frontline assistance with payroll processing using Workday and UKG. The position is temporary, full-time at 40 hours per week, and is expected to run from November 1, 2026, through March 1, 2027. It works day shifts. The role supports timekeeping, absence management, payroll processing, staffing schedules, and fiscal records. It also helps department leaders analyze staffing and scheduling data for productivity management and budget planning, and contributes to a collaborative customer-service environment with Surgical Services leadership, Human Resources, payroll, and other team members.

Requirements

Two years of experience at a level equivalent to Fiscal Specialist 1.
15 quarter hours or 10 semester hours of college-level accounting, or equivalent education/experience.
Outstanding attention to detail and organizational skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office.

Nice To Haves

Experience with labor union contracts.
Experience in a payroll-related role, including working knowledge of key payroll concepts.
Proficiency with software applications including Microsoft Suite products, Kronos, and Workday, with the ability to develop and analyze spreadsheets and write business communications.
Effective time-management skills.
Demonstrated teamwork skills.
Ability to work cooperatively with peers and managers.

Responsibilities

Support timekeeping, absence, and payroll processing inquiries and issues, ensuring practices align with contracts, organizational policies, and processes.
Implement staffing schedules in UKG.
Provide day-to-day timekeeping maintenance for Surgical Services leadership and employees.
Review and monitor time inputs, review and correct absences, and make historical corrections in UKG.
Work independently with department timekeepers, supervisors, and managers to validate reported hours against hours paid.
Reconcile 40-hour, 80-hour, and/or 160/240-hour FTE salary to ensure compliance with work rules.
Support unit leadership in analyzing staffing and scheduling data to identify opportunities related to productivity management and budget planning.
Serve as the department subject matter expert for timekeeping and payroll functions.
Maintain and modify fiscal record-keeping systems, databases, and spreadsheets; review fiscal records, identify trends, and assist in formulating corrective action.
Collaborate with team members, Surgical Services leadership, Human Resources, and payroll to contribute to an outstanding customer-service environment.