Fiscal Specialist (0077282)

University of Hawaii•Honolulu, HI

12h

About The Position

The Fiscal Specialist serves in the University of Hawai‘i, Kapi‘olani Community College Business Office, providing professional fiscal, procurement, grants management, and business operations support. The position performs a broad range of fiscal and administrative functions and works with campus administrators, faculty, staff, vendors, and University offices to support effective and compliant business operations. It is a permanent, general-funded position, expected to begin approximately January 2026, pending position clearance, availability of funds, satisfactory performance, and program needs.

Requirements

Baccalaureate degree in Business Administration, Accounting, Finance, or a related field, and three years of progressively responsible professional experience in accounting, auditing, finance, fiscal administration, business administration, procurement, or grants management; or an equivalent combination of education and professional work experience.
Considerable working knowledge of principles, practices, and techniques in accounting, finance, fiscal administration, or business administration.
Considerable working knowledge and understanding of applicable Federal and State laws, rules, regulations, policies, and administrative requirements related to fiscal and business operations.
Ability to resolve wide-ranging complex problems using creative reasoning and logic to determine causes and effective, innovative, and timely resolutions.
Ability to communicate information and ideas clearly and accurately in writing and verbally, and through reports and other materials.
Ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Ability to use computerized financial, administrative, and productivity systems and applications for fiscal and business operations.
Ability to interpret and apply complex policies, procedures, regulations, and administrative requirements.
Applicants must meet all minimum qualifications by the closing date.

Nice To Haves

Familiarity with University administrative and budgeting policies and procedures.
Experience with financial management, accounting, procurement, grants management, or enterprise resource planning systems; familiarity with University systems such as Kuali and the RCUH Financial Portal is desirable.
Experience performing professional fiscal, accounting, procurement, grants administration, contracts administration, or related business operations functions in a complex organization.
Evidence of commitment to Kapi‘olani Community College’s vision of positioning itself as a model indigenous-serving institution whose graduates strengthen the social, economic, and sustainable advancement of Hawai‘i and the world.

Responsibilities

Reviews purchases for compliance with applicable Federal, State, and University policies and procedures across General, Special, Revolving, Federal, and other applicable funding sources.
Approves purchases below $25,000 after reviewing appropriateness, policy compliance, and fund availability.
Prepares appropriate fiscal and procurement documents and reviews and approves documents for budget and University policy compliance.
Performs post-award fiscal administration of assigned grants and contracts, including account establishment and maintenance, budget input, forecasting and execution, personnel-related fiscal actions, procurement, disbursing, reporting, and closeout.
Supports fiscal management and accounting for assigned extramurally funded contracts and grants and ensures compliance with University, Federal, sponsor, and other requirements.
Manages Accounts Payable for Kapi‘olani Community College offices, following up with vendors, departmental staff, campus administrators, and University personnel to ensure timely and proper payments.
Uses judgment to make decisions in rush payment situations.
Manages Accounts Receivable, follows up on late payments, makes adjusting entries as necessary, and implements processes for writing off uncollectible amounts.
Ensures payments are properly reconciled to the Kuali Financial System and makes adjusting entries as necessary.
Supports administration of goods and services contracts and works with vendors, campus administrators, and University personnel to maintain existing contracts and implement new contracts.
Manages and oversees the Purchasing Card Program, ensures transactions comply with applicable policies and procedures, and resolves problems and discrepancies with cardholders, the bank, and the Procurement Office.
Recommends changes to internal policies to improve operational effectiveness and efficiency.
Conducts training for faculty and staff when policies or procedures change.
Provides guidance and assistance to campus administrators, faculty, and staff on routine fiscal, procurement, and business operations matters, seeking supervisor guidance for unusual, complex, or sensitive situations.
Collaborates with the Fiscal Manager, Senior Fiscal Specialist, Business Office staff, campus administrators, University offices, and vendors to resolve fiscal, procurement, and business operations issues.
Performs other duties as assigned.