Fiscal Specialist (0080858)

University of Hawaii•Honolulu, HI

13d•Onsite

About The Position

Honolulu Community College's Administrative Services, Business Office is hiring a permanent, full-time Fiscal Specialist for an 11-month appointment. The position reviews and processes purchasing and payment documents, checks funding and procurement compliance, supports purchasing-card administration, coordinates with vendors and university and state offices, and maintains fiscal and inventory records. The position is funded by general funds and is expected to begin approximately February 2026, pending position clearance, availability of funds, satisfactory performance, and program needs.

Requirements

A bachelor's degree in Business Administration or a related field and no years of progressively responsible professional experience in accounting and/or fiscal administration, or an equivalent combination of education and professional work experience.
Functional knowledge of accounting and/or fiscal administration principles, practices, techniques, and terminology, with the ability to apply relevant concepts.
Functional understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with accounting and/or fiscal administration.
Ability to recognize problems, identify possible causes, and resolve common problems in accounting and/or fiscal administration.
Ability to understand oral and written documentation, write reports and procedures, and communicate effectively in varied situations.
Ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
Ability to operate a personal computer and use word-processing and spreadsheet software.
Ability to work outside normally scheduled hours, including day, night, weekend, and/or holiday hours, as directed.
Submit a cover letter explaining how minimum and desirable qualifications are met, a resume, names and contact information including email addresses for at least three professional references, and transcripts showing degree and coursework. An unofficial transcript is required with the application; official transcripts are required at hire.

Responsibilities

Review, audit, and process requisitions, purchase orders, and related purchasing documents for compliance with statutes, State and UH/RCUH policies and procedures, external funding requirements, and University principles.
Check funding availability and appropriateness, ensuring expenditures use proper funding sources and object codes.
Review documents for completeness and required attachments before Fiscal Administrator review and signature.
Monitor procurement of equipment and supplies, including preparing specifications and obtaining appropriate vendor bids for the Fiscal Administrator.
Assist in administering the College purchasing-card system by reviewing logs, reconciling online ledgers, adjusting object codes, checking monthly central reports, and resolving discrepancies.
Monitor purchasing-card usage and documentation, and ensure monthly cardholder statements and supporting documents are received on time.
Review and process disbursement vouchers and payment requests for compliance before submission to the Central Services disbursing office.
Communicate with vendors, contractors, departments, and State offices to respond to inquiries, obtain documents, resolve procurement issues, and distribute purchase orders.
Research and respond to Central Services questions about procurement documents.
Help compile and consolidate annual fiscal year-end reports for central offices.
Maintain campus inventory records and ensure equipment is properly identified and disposed of.
Cover duties of other Business Office personnel during their absences, train student assistants, and maintain a comprehensive filing system for procurement and fiscal documents.
Perform other duties as directed by the Assistant Fiscal Manager and Fiscal Manager, and other duties as assigned.