Fiscal Support Specialist

University of Arkansas System•Fayetteville, AR

2d•Onsite

About The Position

The Fiscal Support Specialist is responsible for performing a variety of fiscal, accounting, purchasing, travel, and grant-related support functions for the department. The successful incumbent will perform purchasing, accounts payable, travel, and grant administration functions for the department. Responsibilities include processing receiving entries, reviewing and allocating P-Card and T-Card transactions, reconciling receipts, coordinating vendor payments, processing Foundation payments, and maintaining procurement and financial records. The position processes requisitions and procurement authorizations in accordance with university and state guidelines, reconciles cost centers, prepares financial reports, assists with budget preparation, and supports faculty with financial management. Additional duties include processing travel requests and reimbursements, monitoring grant accounts for compliance and available funding, maintaining fiscal records, archiving annual financial documents, processing MV-5 reports, and performing other duties as assigned. The position requires strong organizational, analytical, and customer service skills, with the ability to manage multiple deadlines, maintain accurate financial records, and effectively communicate with faculty, staff, vendors, and university stakeholders. Other duties may be assigned as needed. In addition to core fiscal support duties, provide direct assistance to the Departmental Fiscal Manager by completing a variety of financial, budgetary, and administrative projects. Prepare reports for grants approaching expiration (within 60 days) and communicate remaining balances to faculty. Run and monitor reports for pending financial transactions, following up with faculty and staff to ensure timely approvals. Generate budget reports for the Fiscal Manager, assist with monthly account reconciliations and balance reporting for faculty and departmental accounts, track expenses, reimbursements, and requisitions. Support month-end financial processes by running reports for open purchase orders, coordinating with the appropriate departments or vendors to resolve outstanding items, and closing purchase orders as needed. Coordinate laboratory equipment repairs by submitting work orders, monitoring progress, and managing the process through invoicing and payment to ensure timely completion and accurate financial documentation.

Requirements

Formal education equivalent of a high school diploma.
Two years of bookkeeping, basic accounting, billing, or related experience.
Strong analytical, organizational, and problem-solving skills.
Excellent attention to detail.
Ability to prioritize multiple assignments and meet deadlines.
Strong verbal and written communication skills.
Proficiency with Microsoft Office applications, particularly Excel.
Ability to establish and maintain effective working relationships with faculty, staff, students, vendors, and other stakeholders.
Regular and dependable attendance is required.
Proof of legal authority to work in the United States on the first day of employment.

Nice To Haves

Experience with Workday or other University of Arkansas financial systems.
Experience with purchasing and accounts payable processes.
Experience with grant accounting and sponsored project administration.
Experience with budget and cost center reconciliation.
Experience with travel and expense processing.
Work within a University of Arkansas departmental office.

Responsibilities

Perform purchasing, accounts payable, travel, and grant administration functions for the department.
Process receiving entries.
Review and allocate P-Card and T-Card transactions.
Reconcile receipts.
Coordinate vendor payments.
Process Foundation payments.
Maintain procurement and financial records.
Process requisitions and procurement authorizations in accordance with university and state guidelines.
Reconcile cost centers.
Prepare financial reports.
Assist with budget preparation.
Support faculty with financial management.
Process travel requests and reimbursements.
Monitor grant accounts for compliance and available funding.
Maintain fiscal records.
Archive annual financial documents.
Process MV-5 reports.
Provide direct assistance to the Departmental Fiscal Manager by completing a variety of financial, budgetary, and administrative projects.
Prepare reports for grants approaching expiration (within 60 days) and communicate remaining balances to faculty.
Run and monitor reports for pending financial transactions, following up with faculty and staff to ensure timely approvals.
Generate budget reports for the Fiscal Manager.
Assist with monthly account reconciliations and balance reporting for faculty and departmental accounts.
Track expenses, reimbursements, and requisitions.
Support month-end financial processes by running reports for open purchase orders, coordinating with the appropriate departments or vendors to resolve outstanding items, and closing purchase orders as needed.
Coordinate laboratory equipment repairs by submitting work orders, monitoring progress, and managing the process through invoicing and payment to ensure timely completion and accurate financial documentation.