Fiscal Support Specialist

University of Arkansas•Fayetteville, AR

1d•Onsite

About The Position

The University of Arkansas System Division of Agriculture is a statewide campus with faculty based on University campuses, at Research and Extension Centers, and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The Fiscal Support Specialist is responsible for performing a variety of fiscal, accounting, purchasing, travel, and grant-related support functions for the department. The successful incumbent will perform purchasing, accounts payable, travel, and grant administration functions for the department. In addition to core fiscal support duties, provide direct assistance to the Departmental Fiscal Manager by completing a variety of financial, budgetary, and administrative projects.

Requirements

Formal education equivalent of a high school diploma.
Two years of bookkeeping, basic accounting, billing, or related experience.
Strong analytical, organizational, and problem-solving skills.
Excellent attention to detail.
Ability to prioritize multiple assignments and meet deadlines.
Strong verbal and written communication skills.
Proficiency with Microsoft Office applications, particularly Excel.
Ability to establish and maintain effective working relationships with faculty, staff, students, vendors, and other stakeholders.
Regular and dependable attendance is required.
Must have proof of legal authority to work in the United States on the first day of employment.

Nice To Haves

Experience with Workday or other University of Arkansas financial systems.
Experience with purchasing and accounts payable processes.
Experience with grant accounting and sponsored project administration.
Experience with budget and cost center reconciliation.
Experience with travel and expense processing.
Experience working within a University of Arkansas departmental office.

Responsibilities

Perform purchasing, accounts payable, travel, and grant administration functions for the department.
Process receiving entries, review and allocate P-Card and T-Card transactions, and reconcile receipts.
Coordinate vendor payments and process Foundation payments.
Maintain procurement and financial records.
Process requisitions and procurement authorizations in accordance with university and state guidelines.
Reconcile cost centers and prepare financial reports.
Assist with budget preparation and support faculty with financial management.
Process travel requests and reimbursements.
Monitor grant accounts for compliance and available funding.
Maintain fiscal records and archive annual financial documents.
Process MV-5 reports.
Prepare reports for grants approaching expiration (within 60 days) and communicate remaining balances to faculty.
Run and monitor reports for pending financial transactions, following up with faculty and staff to ensure timely approvals.
Generate budget reports for the Fiscal Manager, assist with monthly account reconciliations and balance reporting for faculty and departmental accounts, track expenses, reimbursements, and requisitions.
Support month-end financial processes by running reports for open purchase orders, coordinating with the appropriate departments or vendors to resolve outstanding items, and closing purchase orders as needed.
Coordinate laboratory equipment repairs by submitting work orders, monitoring progress, and managing the process through invoicing and payment to ensure timely completion and accurate financial documentation.
Perform other duties as assigned.