Fiscal Specialist (Senior Accounting Administrator for Extramural Funds, 0081688 )

University of Hawaii•Honolulu, HI

25d•Onsite

About The Position

The Fiscal Specialist (Senior Accounting Administrator for Extramural Funds) works in the University of Hawai‘i’s Office of the Vice President for Research and Innovation, Office of Research Services – Extramural Funds Accounting, at the Manoa Campus. The position independently manages a portfolio of extramural awards and accounts across the UH System, ensuring timely, accurate processing and compliance with fiscal policies, regulations, and sponsor requirements. The role oversees invoices, drawdowns, and financial reports; assists with accounts receivable; and serves as a subject matter expert on extramural accounting policies and procedures. The specialist also collaborates with UH departments, OVPRI units, and external sponsors; trains and mentors colleagues; and leads or contributes to system-wide efforts to improve research accounting administration. This is a permanent, full-time position and is not remote.

Requirements

Baccalaureate degree in Business Administration or a related field and three years of progressively responsible professional experience in accounting, finance, or fiscal management, or an equivalent combination of education and/or professional work experience.
Considerable working knowledge of accounting, financial, or fiscal operations or management, including pertinent concepts, principles, and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations, theories, and systems associated with financial management.
Ability to resolve a wide range of complex problems using creative reasoning and logic to determine causes and effective, innovative, timely resolutions.
Ability to communicate information and ideas clearly and accurately in writing and verbally, and through reports and other materials.
Ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders, team members, and individuals.
Ability to operate a personal computer and use word-processing, spreadsheet, PDF, shared-file-server, and enterprise-level accounting systems.
For supervisory work, ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Ability to independently manage time and workflow, meet competing deadlines, maintain accuracy across responsibilities, and adapt when priorities shift.

Nice To Haves

Working knowledge of extramural funds administration in a large organization, including award management, financial reporting, and compliance.
Working knowledge of federal and state laws, rules, and regulations related to financial management, reporting, and compliance of extramural funds.
Working knowledge of University of Hawai‘i extramural funds policies and procedures.
Working knowledge of Kuali Financial System or similar enterprise-level accounting software used for relevant fiscal and accounting functions.

Responsibilities

Independently manage a portfolio of awards, prioritize workload, meet deadlines, and proactively identify and resolve issues.
Set up and maintain awards and accounts across the UH System accurately, promptly, and in compliance with fiscal policies, regulations, and sponsor requirements.
Oversee the preparation and timely submission of invoices, drawdowns, and financial reports for the UH System.
Assist with accounts receivable processes and resolve related issues.
Stay informed of current regulations and recommend and implement process improvements.
Mentor and train staff, conduct training and cross-training for backup colleagues, assist in developing training materials and programs, and provide backup support as needed.
Serve as a subject matter expert and resource on extramural accounting policies and procedures.
Analyze and resolve complex accounting issues and provide guidance and definitive interpretations of UH extramural accounting policies and procedures.
Collaborate with OVPRI units, including ORS, UH campus departments, and external sponsors to improve and streamline research accounting administration.
Lead or contribute to system-wide initiatives, including audits, system implementation, and standardized procedure development.
Perform other duties as assigned.