Fiscal Administrator - Emergency Management

Frederick County Government•Public Safety Training Facility - Frederick, MD

4d•Hybrid

About The Position

The Fiscal Administrator coordinates and manages all financial operations for the Division of Emergency Management. The position oversees financial reporting, including preparing and maintaining monthly, quarterly, and annual reports, and ensures compliance with grant requirements and applicable federal, state, and local laws and regulations. The role reviews and analyzes financial information related to grants, procurement, budgeting, expenditures, and other fiscal activities; manages the division’s budget; monitors financial performance; and prepares fiscal and budgetary reports to support operational and strategic decisions. Work is performed under the general supervision of the Deputy Director of Emergency Management. This is an exempt, full-time position scheduled for 40 hours per week, Monday through Friday, 8:00 a.m. to 4:30 p.m. Partial telework may be available under division policies. The position includes full benefits. External hires are generally offered the base wage rate, with limited exceptions; the stated upper pay range may reflect wage rates for internal County transfers and promotions. Frederick County Government describes its compensation package as including vacation and sick leave, paid holidays and floating holidays, medical, dental, and vision coverage, flexible spending, an employee health center, life and accidental death and dismemberment coverage, a defined benefit pension plan, work-life programs, tuition reimbursement, and additional employee-paid benefit options.

Requirements

Associate’s degree in accounting, finance, business administration, or a related field.
At least 3 years of experience in accounting, finance, business administration, or a related field.
Alternatively, a bachelor’s degree with at least 1 year of related experience may substitute for the listed education and experience requirements.
Advanced knowledge of budget preparation, government accounting, and generally accepted accounting principles.
Advanced knowledge of governmental accounting and financial reporting standards, rules, and regulations.
Knowledge of grant rules and regulations.
Knowledge of payroll rules and regulations.
Skill in using applicable computer programs and software, such as Microsoft Office, Infor, and InSight.
Skill in financial analysis and writing.
Ability to perform accurate mathematical and clerical work.
Ability to compile, analyze, and verify fiscal and statistical information.
Ability to make independent decisions with minimal supervision, prioritize work, and complete assigned duties.
Ability to maintain attention to detail, exercise discretion and sound judgment, manage time and resources effectively, and communicate effectively.
Ability to provide own transportation to meetings and work locations as needed.
Availability for varied work hours to accommodate meetings or other departmental commitments.

Nice To Haves

Advanced degree in accounting, financial management, business administration, or a related field.
Current CPA certification.
Experience with INFOR.
Related work experience in municipal or local government.
Procurement and contract administration work experience.
Related grants administration work experience.
Work experience in the public safety field.

Responsibilities

Review financial documents and reports for accuracy and compliance with established requirements.
Prepare and process financial transactions in the County’s financial system.
Serve as the Division’s subject matter expert for the INFOR electronic financial system.
Analyze expenditure patterns and investigate irregular or unexpected financial activity.
Prepare budget projections and financial summaries to support planning and decision-making.
Reconcile financial data, analyze variances, and prepare summary reports for management review.
Assist in developing the Division’s annual operating budget.
Provide secondary review of financial documentation for accuracy and adherence to requirements.
Support routine financial activities related to program revenues, tenant accounts, and other assigned fiscal areas.
Monitor accounting transactions for assigned grants and ensure compliance with funding requirements.
Review and approve financial transactions as a delegated approver in accordance with County policies.
Ensure compliance with procurement requirements and communicate policy updates to staff.
Review and approve procurement card statements, perform reconciliations, and coordinate required documentation in the automated procurement system.
Coordinate purchasing activities and conduct financial analysis to support procurement decisions.
Assist with Capital Improvement Project planning, procurement, and reporting.
Coordinate requisition and purchase order processes and ensure documentation is complete and accurate.
Monitor open purchase orders and ensure timely use of encumbered funds.
Assist with contract management, including reviewing agreements and monitoring renewal timelines.
Prepare routine financial reports for internal and external stakeholders.
Coordinate distribution of program revenues in accordance with established procedures.
Assist with grant budgeting, reporting, and financial oversight.
Support responses to grant audits and monitoring activities.
Develop and maintain systems for tracking financial transactions and preparing reimbursement requests.
Assist with maintenance of the shared drive and SharePoint site.
Collaborate with County budget staff and Division leadership to prepare and reconcile the annual budget and related adjustments.
Perform other related duties as required.

Benefits

11 days of vacation leave in the first year, increasing after 2 years of employment.
15 days of sick leave with unlimited annual carryover.
11 paid holidays plus 2 additional floating holidays; 10- and 11-month employees may not receive all holidays.
Day 1 coverage of comprehensive medical insurance plan options, including a County Health Savings Account contribution for those enrolled in the high-deductible plan.
Dental and vision coverage.
Flexible spending.
Employee Health Center with no- or low-cost primary and urgent care.
County-paid group term life insurance equal to 2 times annual salary and an accidental death and dismemberment benefit.
County- and employee-funded defined benefit pension plan, with vesting after 5 years of service.
Additional service credit for eligible previous public service, military service, and other qualifying service.
Employee Assistance Program.
Employee Wellness Program.
Tuition reimbursement program.
Optional employee-paid Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, Hospital Indemnity Insurance, and Lifetime Benefit with Long Term Care plan.