Fiscal Specialist III - Fleet Management

Polk County•Bartow, FL

5d•Onsite

About The Position

The Fiscal Specialist III (Fleet Management) performs fiscal and accounting support functions, including processing invoices, purchase orders, budgets, grants, financial records, reports, contracts, bids, and P-card transactions. The position ensures expenditures and account balances are accurate and compliant with applicable county, state, and federal policies and procedures. It also advises division personnel on fiscal processes, supports reporting and special investigations, and may assist with training. Employees must perform the essential functions of the position, with or without reasonable accommodation. During emergencies, employees may be assigned duties outside their usual scope, location, or work schedule to meet county and community needs. The position is located at 2470 Clower Lane, Bartow, Florida 33831. Pay is $20.71 per hour ($43,076.80 annually).

Requirements

Graduate from an accredited high school or possess an acceptable equivalency diploma.
At least five years of bookkeeping or related responsible accounting/fiscal experience, including at least five years of accounting, governmental administrative, or related business administration experience that includes budget preparation; comparable training and related experience may be substituted.
Ability to use all features of word-processing software, other required software, and personal computers used by the assigned unit.
Valid driver's license and ability to obtain a valid Florida driver's license at the time of employment in this classification.
Knowledge of bookkeeping principles and purchasing procedures.
Knowledge of record-keeping methods, practices, and procedures.
Knowledge of office practices, procedures, and equipment.
Knowledge of English, punctuation, spelling, and arithmetic.
Ability to make accurate mathematical calculations, maintain accounting records, and prepare reports.
Ability to understand and follow written and oral instructions and maintain effective working relationships with the public and other employees.
Ability to type and use personal computers, related software, and other office equipment used by the assigned work unit.
Ability to work independently, follow prescribed routines and practices, and develop effective work methods and procedures.
Ability to prepare, draft, and compose routine documents, including business letters, memoranda, and related program materials.
Ability to oversee the work of others.
Ability to perform the essential functions of the position, with or without reasonable accommodation.

Responsibilities

Receive, review, and prepare fiscal invoices, statements, purchase orders, correspondence, and reports for payment authorization and signatures.
Prepare, review, verify, and distribute fiscal matters and purchase orders within applicable budget allocations.
Audit program finances to ensure funds are properly expended and recorded in accordance with county, state, and federal policies, procedures, regulations, and guidelines.
Prepare, maintain, and monitor grant and budgetary controls for allocated funds.
Verify account balances are accurate, current, and sufficient for proposed expenditures before forwarding them for approval.
Request purchase orders, prepayment vouchers, and invoices from other unit or county areas.
Use independent judgment to place funds in specific accounts.
Prepare monthly financial reports, budget audits and reports, and transfers.
Prepare annual receipts and voucher reports for the auditing supervisor.
Design, develop, and prepare accounting forms and documents for reporting and forwarding financial data.
Assist in developing systems and procedures.
Gather information, conduct special investigations related to projects or programs, and present findings in reporting, statistical, or fiscal formats for evaluation and analysis.
Advise directors, managers, supervisors, leads, and other non-financial personnel on county fiscal processes and procedures.
Write and distribute division fiscal administrative memoranda.
Monitor division contracts and bids and ensure required documentation is sent to Procurement on time.
Address administrative P-card issues, including declines and questions about procedures.
Monitor and process monthly P-card statement allocations.
Scan processed financial records into the records management system.
Assist with training as needed and perform related duties.
Work before, during, or after emergencies and, when temporarily assigned, perform duties outside the usual position scope, location, or schedule.