Fiscal Specialist Supervisor

State of Washington•Pacific County – Raymond, WA

4d•Hybrid

About The Position

The Washington State Department of Transportation (WSDOT) is seeking a skilled and motivated Fiscal Specialist Supervisor in Raymond, WA. This position is responsible for effective communication both inside and outside the work group and will supervise the routine daily functions of the Area Maintenance Office support staff. This position will also assist Area employees with questions and paperwork, Area bill paying processes, reimbursements, travel, Area 3rd party damage program, assists walk-in public and trucking industry with special motor vehicle and oversized overweight permits, and other general office functions. This position is critical in fostering a respectful and healthy work environment.

Requirements

Ability to communicate effectively, both orally and in writing, with diverse audiences and provide responsive, professional customer service to employees, managers, vendors, and the public.
Ability to lead, supervise, and develop staff by assigning work, establishing priorities, monitoring performance, providing coaching and feedback, and fostering accountability and a positive work environment.
Ability to perform and oversee fiscal and administrative functions, including payroll, purchasing, accounts payable and receivable, reimbursements, inventory management, and timekeeping, while interpreting and applying applicable policies, procedures, labor agreements, personnel rules, and payroll requirements.
Ability to review, verify, reconcile, and maintain accurate fiscal, payroll, and purchasing records; identify and resolve discrepancies; and ensure compliance with applicable policies, procedures, and requirements.
Ability to work independently, prioritize competing workloads, manage multiple assignments, exercise sound judgment, and appropriately safeguard confidential employee, payroll, and fiscal information.
Ability to use Microsoft Office and computerized financial, payroll, purchasing, inventory, and timekeeping systems to manage data, prepare reports, maintain accurate records, and support business operations.
Actively demonstrates a commitment to learning and growth.
Takes action to meet the needs of others.
A valid driver’s license and the ability to operate state-owned vehicles.

Nice To Haves

Ability to perform fiscal and administrative functions within a government or public-sector environment, including following applicable policies, procedures, and accountability requirements.
Ability to navigate and use enterprise financial, payroll, purchasing, inventory, and/or timekeeping systems to enter, retrieve, reconcile, and maintain accurate information.
Ability to understand the basic functions, priorities, and operational needs of a state highway transportation and maintenance system and apply that understanding when providing administrative and fiscal support.

Responsibilities

Manage office procedures for office support staff, develop and implement administrative procedures, work methods, and workflow deadlines within SWR Area 3.
Maintain compliance with current WSDOT rules, regulations, and procedures.
Provide excellent customer service to internal & external customers.
Supervise, train, prioritize, distribute work assignments, provide guidance for office support staff.
Advise on and follow disaster and emergency response processes, merit system rules, RCW and WAC's.
Organize scheduling of rest area free coffee program.
Review, update, track and forward completed and accurate 3rd party damage estimate reports.
Work with maintenance supervisors on accident reports, attachments, and estimated report completions.
Assist external and internal customers with permit process.
Oversee accurate control of consumable and stockpile inventory, including entering of purchase orders and inventory withdrawals and transfers.
Perform performance evaluations for direct reports.
Collaborate with regional staff on reimbursable agreements with external entities, service agreements and payable agreements.
Review employee data entry in DOTtime.