Fiscal Specialist (Payroll/Travel, 0096939)

University of Hawaii•Pearl City, HI

12d•Onsite

About The Position

This position is responsible for the timely and accurate input and oversight of payroll and travel documents, ensuring compliance with university, state, and federal policies. The Fiscal Specialist will also assist with accounts payable, accounts receivable, and financial systems maintenance, and will be responsible for training faculty and staff on relevant policies and procedures. The role involves resolving discrepancies, coordinating payments, and maintaining accurate fiscal records. Additionally, the position will assist with capital and non-capital asset inventory and supervise student employees.

Requirements

Possession of a baccalaureate degree in business administration, public administration or related field and 1 year of progressively responsible professional experience with responsibilities for accounting or business management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in accounting or business management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting or business management.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in financial accounting or business management.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Demonstrated understanding and experience with financial systems.
Demonstrated experience with spreadsheets.
Demonstrated ability to manage work priorities and projects.

Nice To Haves

Prior university experience in financial management.
Knowledge of State, University and Federal administrative policies and procedures.
Knowledge of Kuali Financial System (KFS).
Experience with payroll processing.
Experience with travel review and approval.

Responsibilities

Responsible for the timely and accurate input of all timesheets and payroll into the Timesheet and Payment System (TAPS) for Casual and Overload appointments, ensuring accounts and amounts are in accordance with personnel documents.
Resolves discrepancies and prepares payroll adjustments and corrections via Salary Transfers when needed.
Responsible for the timely and accurate approval and oversight of all payments for the Student Employment (SECE) timesheets.
Responsible for the timely review and audit of all travel documents in accordance with university, state and federal policies and collective bargaining agreements.
Coordinates the timely disbursement of travel allowances and reimbursements.
Reviews, audits and reconciles purchasing card transactions in a timely manner.
Assists with the accounts held at the University of Hawaii Foundation (UHF).
Assists with Accounts Payable for the college, following up with vendors, departmental staff, campus administrators and University personnel as necessary to ensure timely and proper payment authorization.
Assists with Accounts Receivables for the college, following up on late payments, making adjusting entries as necessary, and implementing processes for write-off of uncollectible accounts.
Assists in the oversight of the Revenue Generating and Financially Self-Sustaining programs and activities.
Assists in the oversight and maintenance of the RCUH and Kuali Financial System (KFS) access for Leeward Community College.
Ensures that all payments are reconciled properly to the RCUH and KFS, making adjusting entries as necessary.
Determines necessary action required in a rush payment situation and approves appropriately.
Responsible for the accurate filing of all fiscal documents.
Recommends changes in internal policies to ensure effectiveness & efficiency in operations.
Conducts training sessions for faculty and staff on campus whenever changes are made in policies and/or procedures.
Fields questions independently on payroll and travel matters, seeking guidance from supervisor only on unusual, complex, or sensitive situations.
Works in conjunction with the Fiscal Specialist to assist campus administrators, University officials, and outside vendors to resolve problem situations.
Assists with the Capital and Non-Capital Asset Inventory to ensure all campus equipment is properly recorded and accounted for.
Resolves discrepancies as necessary.
Hires, supervises and trains student employees as required.
Other duties as assigned.