Fiscal Specialist 1 -- Department of Medicine, Division of Hematology & Oncology

University of Washington•Seattle, WA

7d•Hybrid

About The Position

The Department of Medicine, Division of Hematology & Oncology, is hiring a Fiscal Specialist 1 for its Central Administration Finance team. Reporting to the Associate Administrator of Finance and Research, this position performs a broad range of first-level financial duties using independent judgment and assists with a financial portfolio estimated at more than 350 budgets. Budgets include, but are not limited to, clinical trials, grants, contracts, cooperative agreements, sub-awards, gifts, and surplus funds. The role may be eligible for a hybrid telework schedule after training and demonstration of telework readiness. It includes an on-site component requiring attendance one day per week at the Fred Hutch Cancer Center. The position is based in a fast-paced office environment with high volumes and varieties of deadline-driven work, much of which involves using a computer and telephone. A flexible schedule may be required, and sponsor deadlines may necessitate overtime, including occasional evenings and weekends. Projects occasionally require travel within Fred Hutch and between affiliate locations, including transporting items weighing up to 20 pounds. The Division of Hematology & Oncology includes more than 200 staff and 450 faculty members across the UW Medical Center, Fred Hutch Cancer Center, and VA Puget Sound Health Care System. The division is committed to maintaining its position as a leading center for cancer research and treatment.

Requirements

Two years of experience providing administrative support in fiscal and/or business management, or equivalent education/experience.
Strong Microsoft Office skills, including Outlook, Word, and Excel.
Strong fiscal math and related problem-solving skills.
Excellent verbal and written communication skills.
Strong attention to detail and ability to maintain a high degree of accuracy and confidentiality.
Ability to function with moderate independence under general direction, including establishing priorities, planning, interpreting, and completing work assignments.
Ability to travel within Fred Hutch and between affiliate locations and lift and transport items weighing up to 20 pounds.

Nice To Haves

Experience with UW procurement and travel policies and procedures.
Demonstrated ability to work independently under general supervision and concurrently on multiple projects with frequent interruption.
Demonstrated success working in an environment with a healthy workload of paper and electronic tasks.

Responsibilities

Pay invoices through purchase orders, non-purchase-order methods, procard, and other UW payment methods.
Create purchase orders for recurring invoices and sub-awards, and communicate with vendors about submitting invoices to purchase orders.
Process research subject payments, faculty and staff reimbursements, and patient reimbursements in Workday Extend.
Set up Worktags in advance of their end dates.
Reconcile and invoice for centrally held contracts.
Register new suppliers and vendors.
Maintain fiscal documentation required for audit and regulatory compliance.
Monitor and manage the Division central finance email.
Keep trackers and information sheets up to date.
Assist with ECC reviews.
Perform other related duties as requested.