Fiscal Specialist 1 -- Department of Medicine, Division of Hematology & Oncology

University of Washington Medical Center•Seattle, WA

9d•$48,396 - $64,740•Hybrid

About The Position

The Department of Medicine, Division of Hematology & Oncology is hiring a Fiscal Specialist 1 to join its Central Administration Finance team. Reporting to the Associate Administrator of Finance and Research, this role performs a broad range of first-level financial duties using independent judgment and assists in managing a financial portfolio estimated at more than 350 budgets. These budgets include clinical trials, grants, contracts, cooperative agreements, sub-awards, gifts, and surplus budgets. The position may be eligible for a hybrid telework schedule after training and demonstration of telework readiness. It requires working on-site with teams at Fred Hutch Cancer Center one day per week. The role is based in a fast-paced, deadline-driven office environment, with a high volume and variety of work and frequent computer and telephone use. Work may require a flexible schedule and occasional evening or weekend overtime to meet sponsor deadlines. Projects may occasionally involve travel between affiliate locations and lifting and transporting items up to 20 pounds.

Requirements

Two years of experience providing administrative support in fiscal and/or business management, or equivalent education and experience.
Strong Microsoft Office skills, including Outlook, Word, and Excel.
Strong fiscal math and related problem-solving skills.
Excellent verbal and written communication skills.
Strong attention to detail and the ability to maintain a high degree of accuracy and confidentiality.
Ability to function with moderate independence under general direction, including establishing priorities, planning, interpreting, and completing work assignments.
Ability to lift and transport items weighing up to 20 pounds.

Nice To Haves

Experience with UW procurement and travel policies and procedures.
Demonstrated ability to work independently under general supervision and concurrently on multiple projects with frequent interruptions.
Demonstrated success working in an environment with a healthy workload of paper and electronic tasks.

Responsibilities

Pay invoices through purchase orders, non-purchase-order methods, procard, and other UW payment methods.
Create purchase orders for recurring invoices and sub-awards, and communicate with vendors about submitting invoices to purchase orders.
Process research subject payments and faculty, staff, and patient reimbursements in Workday.
Extend Worktags in advance of their end dates.
Reconcile and invoice for centrally held contracts.
Register new suppliers and vendors.
Maintain fiscal documentation required for audit and regulatory compliance.
Monitor and manage the Division central finance email.
Keep trackers and information sheets up to date.
Assist with ECC reviews.
Perform other related duties as requested.