Clinical Research Data Coordinator -- Department of Medicine, Division of Hematology & Oncology

University of Washington • Seattle, WA

4d • Hybrid

About The Position

The Clinical Research Data Coordinator (Research Coordinator 1) supports the Melanoma/Renal Clinical Trials Research Program in the Department of Medicine, Division of Hematology & Oncology. Reporting to the Data Manager and working under the direction of the Program Manager, this position collects and abstracts clinical data from medical records and research documents, provides administrative and technical support for research projects, and processes laboratory samples according to study-specific instructions. The coordinator works with physicians, healthcare personnel, pharmaceutical company sponsors, and other groups involved in research projects.

The position is based on-site at the Fred Hutch Cancer Center (FHCC). Depending on business needs, the position may be eligible for a hybrid schedule with remote work up to two days per week after the employee is fully trained and demonstrates telework readiness. The role involves independent work across multiple concurrent projects, frequent interaction with research and clinical partners, and a flexible schedule to accommodate patient coordination, sponsor deadlines, program needs, grants, and faculty requirements. Work may exceed 40 hours per week when deadlines require. Employees who have not completed training for clinical research involving human subjects must complete it within 90 days of hire.

Requirements

• Bachelor’s degree in science or a health-related field and one year of relevant experience in a health or medical field; equivalent education and/or experience may substitute where permitted.
• Demonstrated understanding of medical terminology.
• Strong computer skills and experience with data entry and databases.
• Strong attention to detail and ability to organize work.
• Demonstrated ability to work independently and carry out complex tasks.
• Ability to communicate effectively verbally and in writing, and to work effectively with colleagues, research subjects, and study sponsor representatives.
• Applicants selected who have not completed training for clinical research involving human subjects must complete the training within 90 days of hire.

Nice To Haves

• Knowledge of oncology practice and terminology.
• Prior working experience at UWMC or FHCC.
• Prior experience in basic specimen collection and tracking.
• Competency in MS Office software.
• Knowledge of HIPAA regulations.
• Knowledge of GCP (Good Clinical Practice).

Responsibilities

• Obtain, abstract, and code complex clinical information from medical records and research records for research subjects.
• Enter and record study information in study-specific electronic and paper data-capture systems.
• Work with sponsor representatives to review and correct case report form data, and resolve queries with research coordinators.
• Collaborate with study team members to assess the relevance of clinical data for complicated oncology research subjects.
• Maintain computer spreadsheets and research study databases.
• Coordinate research subject appointments with clinic support services and research team members according to study requirements.
• Draft scheduling request orders with the study team to meet protocol needs.
• Develop study-specific or program data acquisition forms with study staff.
• Request medical records from outside medical facilities.
• Assist investigators and study teams with study data preparation and analysis for publications and grant applications.
• Maintain and track laboratory sample supplies, complete requisition forms, and assemble kits for upcoming research subject visits.
• Track and process blood, urine, and tissue samples according to study-specific storage and shipping guidelines.
• Work with the Melanoma/Renal Program Manager and Data Manager to develop process-improvement tools and standard tracking practices.
• Collate and maintain clinical information from multiple sources in research charts, study binders, and related materials.
• Track and maintain research subject schedules according to protocol-specific requirements.
• Interact with patients at study visits to collect data.
• Perform protocol-mandated ECGs.
• Perform other related duties as assigned.

Benefits

• The posting refers applicants to the University of Washington staff benefits information.
• Opportunities for professional growth.
• The University describes its benefits as outstanding.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level