Clinical Research Data Coordinator -- Department of Medicine, Division of Hematology & Oncology

University of Washington•Seattle, WA

6d•$55,944 - $63,000•Hybrid

About The Position

The Clinical Research Data Coordinator (Research Coordinator 1) collects and abstracts clinical data from medical records and research documents; provides administrative and technical support for research projects; and processes laboratory samples, including blood, urine, and tissue, for tracking, storage, or shipping. The role works with physicians, health care personnel, pharmaceutical company sponsors, and other groups involved in clinical research. It reports to the Data Manager and works under the direction of the Program Manager of the Melanoma/Renal Clinical Trials Research Program. The position is based on-site at the Fred Hutch Cancer Center. Once fully trained and determined ready for telework, the role may be eligible for a hybrid schedule with remote work up to two days per week, depending on business needs. Work takes place in a clinical and research setting on the Fred Hutch campus and may require travel between local affiliate locations. The work may involve flexible scheduling to accommodate patient coordination, sponsor, research program, grant, or faculty needs; hours may exceed 40 per week depending on deadlines. The coordinator independently manages multiple research projects, with minimal written policies or procedures, and interacts daily with sponsors, physicians, research team members, and other partners. Employees who have not completed human-subjects clinical research training must complete it within 90 days of hire.

Requirements

Bachelor’s degree in science or a health-related field and one year of relevant experience in a health or medical field; equivalent education and/or experience may substitute unless legal requirements apply.
Demonstrated understanding of medical terminology.
Strong computer skills and experience with data entry and databases.
Strong attention to detail and ability to organize work.
Ability to work independently and carry out complex tasks.
Ability to communicate effectively verbally and in writing, and to work effectively with colleagues, research subjects, and study sponsor representatives.
Complete clinical research involving human subjects training within 90 days of hire if not already completed.

Nice To Haves

Knowledge of oncology practice and terminology.
Prior work experience at UWMC or FHCC.
Prior experience in basic specimen collection and tracking.
Competency in MS Office software.
Knowledge of HIPAA regulations.
Knowledge of GCP (Good Clinical Practice).

Responsibilities

Obtain, abstract, and code complex clinical information from medical and research records, and enter it into study-specific electronic and paper data-capture systems.
Work with sponsor representatives to review and correct case report form data and resolve queries with research coordinators.
Collaborate with study team members to assess the relevance of clinical data for complex oncology research subjects.
Maintain computer spreadsheets and databases for research studies.
Coordinate research subject appointments with clinic support services and study team members according to study timelines.
Draft scheduling request orders to meet study protocol needs.
Develop study-specific or program data acquisition forms with study staff.
Request medical records from outside medical facilities.
Assist investigators and study teams with preparing and analyzing study data for publications and grant applications.
Maintain and track laboratory sample supplies, complete requisition forms, and assemble kits for research subject visits.
Track and process blood, urine, and tissue samples according to study-specific requirements for storage or shipping.
Work with the Program Manager and Data Manager to develop process-improvement tools and standard tracking practices.
Collate and maintain clinical information from multiple sources in research charts and study binders.
Track and maintain research subject schedules according to protocol-specific requirements.
Interact with patients during study visits to collect data.
Perform protocol-mandated ECGs.
Perform other related duties as assigned.