Fiscal Specialist 1

State of Washington•Grant County – Ephrata, WA

3d•Hybrid

About The Position

The Washington State Department of Transportation (WSDOT) is seeking an administrative professional to provide essential support to the Area 2 Maintenance & Operations team. This position plays an important role in supporting day-to-day business operations through effective coordination of fiscal, payroll, purchasing, budget, inventory, and administrative activities. By providing accurate, responsive, and dependable support to employees and management, this role helps keep critical maintenance operations running efficiently. The work contributes to WSDOT’s commitment to providing safe, reliable, and cost-effective transportation while delivering quality service to the communities we serve.

Requirements

Experience contributing to a work environment that fosters a culture of respect and equal opportunity.
Actively demonstrates a commitment to learning and growth.
Demonstrates a willingness to take action to meet the needs of others.
Administrative and Fiscal Proficiency: Demonstrates ability to perform a variety of clerical, fiscal, and accounting support functions accurately and efficiently.
Technical Skills: Effectively uses computer applications such as Microsoft Outlook, Excel, and Word to manage information, prepare documents, and support office operations.
Communication: Clearly and professionally communicates information verbally and in writing with supervisors, coworkers, the public, and representatives of other agencies.
Attention to Detail: Maintains accuracy and thoroughness in all work, particularly when managing financial data or completing administrative tasks under tight deadlines.
Confidentiality and Integrity: Handles sensitive and confidential information with discretion and professionalism.
Organizational and Time Management Skills: Prioritizes tasks, meets deadlines, and adapts to changing workload demands in a fast-paced environment.
Growth Mindset: Actively demonstrates a commitment to learning and growth.
Service-Oriented: Takes action to meet the needs of others.

Nice To Haves

Investigative and Analytical Skills: Demonstrates the ability to conduct thorough research, analyze data, and prepare clear, detailed, and accurate investigative reports to support decision-making.
Problem Solving and Decision-Making: Applies sound judgment and critical thinking to evaluate information, make informed decisions, and resolve complex or sensitive issues effectively.
Fiscal and Payment Processing Competence: Effectively utilizes WSDOT's Payment Vouchering and PCMS payment processing systems to ensure accurate and timely financial transactions in accordance with established procedures.
Payroll Management Proficiency: Applies in-depth understanding of WSDOT's Payroll Management System to process payroll actions accurately, identify discrepancies, and make timely corrections in compliance with department rules and policies.
Project and Work Order Administration: Uses WSDOT's HATS program to track, process, and complete Reimbursable Work Orders efficiently and in alignment with program procedures and agency requirements.

Responsibilities

Process accounts payable, purchasing, invoices, and payments through TRAINS and PCMS in accordance with department policies and procedures.
Compile and maintain program budget data and reports.
Review DOTtime payroll entries, resolve errors, coordinate approvals, and ensure payroll deadlines are met.
Track commute, POV, vehicle mileage, and taxable fringe benefit records.
Provide administrative support, including onboarding, records management, correspondence, phones, mail, and office coordination.
Track K2/DMB work orders in HATS, maintain FHWA documentation, and support emergency communications and reporting.
Coordinate employee travel, training, certifications, inventory, purchase orders, and vehicle permits.
Assist the traveling public and provide general customer service and office support.