Fiscal Specialist 1, Accounts Receivable & Collections

Skagit Valley College • Mount Vernon, WA

9d • Onsite

About The Position

Under general supervision of the Controller, this position will follow established guidelines and procedures and exercise independent judgment in the performance of assigned tasks to perform as a Fiscal Specialist 1 - Accounts Receivable & Collections. This position utilizes a complex automated system to process receipt of payments, prepare invoices, adjust funds, maintain records, and prepare bank deposits. The successful candidate will demonstrate efficiency, timeliness, and accuracy. This is a full-time, classified position working 40 hours per week, 12 months per year. This position works for the Business Office onsite at the main campus located in Mount Vernon, Washington.

Requirements

• High School graduation or equivalent
• Fifteen (15) quarter hours or ten (10) semester hours of college-level accounting or bookkeeping
• Three (3) years of fiscal record-keeping experience.
• Use Microsoft Office Suite (Excel), e-mail, internet and search engines
• Communicate orally and in writing in English
• Time management skills.
• Plan and manage time efficiently.
• Successfully meet deadlines to ensure continued delivery of services.
• Respect and maintain confidentiality
• Act as an effective communication link and reliable source of information to others
• Responsibly and accurately handle the public’s money when processing financial transactions and consistently follow applicable fiscal guidelines, regulations, principles and standards
• Apply practical accounting techniques
• Recognize when mathematical calculations are incorrect and correct errors
• Use critical thinking, reasoning and experience to make sound decisions
• Accept personal responsibility for the quality and timeliness of work.
• Produce accurate results with little need for oversight
• Adapt easily to changing business needs, conditions and work responsibilities
• Work in a team environment

Nice To Haves

• Experience in Washington State Higher Education
• Education and/or experience in governmental or non-profit accounting
• Knowledge of Washington State Technical and Community College's accounting systems and procedures

Responsibilities

• Prepare Running Start invoices to school districts and provide administration with monthly fiscal reports related to Running Start billings and payments.
• Check all invoices for accuracy and send to agencies, complying with the specific needs and requirements of each.
• Print, distribute, and track payments on all invoices and other receivables for the Business Office and Bookstore.
• Create invoices and provide customer service to students, agencies, and college staff in relation to third-party contracts.
• Process all invoicing in a timely manner.
• Maintain receivables on student accounts from state and federal agencies, school districts, college departments, and businesses using ctcLink to record transactions.
• Maintain all files on college receivables by storing invoices and bad debts in a filing system and following up on outstanding receivables in a timely manner.
• Send past due notices on unpaid invoices as appropriate.
• Maintain records regarding NSF checks.
• Work with a third-party vendor for collection on NSF checks.
• Send bad debt invoices for the Financial Aid department and submit to collections.
• Work closely with cashiers to maintain accurate student accounts and agency records.
• Determine accounts receivable that are uncollectible to be written off on an annual basis.
• Match receipts for payments to invoices and consult with agencies to resolve unpaid or billing discrepancies.
• Ability to enter information and complete detailed work with a very high degree of accuracy using the college's integrated computerized systems.
• Assist with collection efforts.
• Maintain internal controls to ensure the safety of funds.
• Responsibly and accurately handle the public's money when processing financial transactions and consistently follow applicable fiscal guidelines, regulations, principles, and standards.
• Act as an effective communication link and reliable source of information to others.
• Respond to requests for information from students, faculty, staff, and visitors.
• Provide support to other college departments, including Financial Aid, Veterans Office, and Enrollment Services, as related to accounts receivable.
• Perform accounting activities to ensure the delivery of accurate, timely accounting services to SVC and other entities.
• Use critical thinking, reasoning, and experience to make sound decisions.
• Back up Business Office functions as needed, including cashiering.
• Effective communication skills in working with populations having diverse socio-economic and racial backgrounds and persons with physical and/or learning disabilities.
• Maintain regular attendance and punctuality.
• Plan and manage time efficiently.
• Participate in training related to job functions.
• Collect and organize data on electronic spreadsheets.
• Successfully meet deadlines to ensure continued delivery of services.
• Accept personal responsibility for the quality and timeliness of work.
• Produce accurate results with little need for oversight.
• Assist other areas of the Business Office with projects as needed.
• Comply with rights to privacy.
• Respect and maintain confidentiality.

Benefits

• Retirement, medical, and insurance benefits are provided in accordance with state regulations.
• Competitive leave packages
• An array of health, dental, vision, and retirement plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED