Fiscal/Operations Manager

State of Connecticut•Hartford, CT

1d•Hybrid

About The Position

The Connecticut State Library is seeking a Fiscal/Operations Manager (State Program Manager) to oversee the agency’s day-to-day financial and operational activities. The role serves as a senior advisor to the State Librarian and supports the agency’s work serving Connecticut residents and state government. The incumbent will develop and implement fiscal policy, manage multiple facilities, and support the agency’s operational needs. Strong written, verbal, and interpersonal communication skills, sound judgment, discretion, and professionalism in handling sensitive issues are important. The State Library is an independent Executive Branch agency founded in 1854. Its services include archival, public records, museum, library, information, and administrative services for state government employees and officials, Connecticut residents, students, libraries, researchers, and town governments. This is a full-time, 40-hour-per-week hybrid position in Hartford, Monday through Friday, on the first shift from 8:00 AM to 4:30 PM. Occasional travel to State Library facilities in Hartford and Middlesex counties is required. The position is accountable for planning, organizing, and directing an agency program or project, or directing program development and administration within a division. It receives administrative direction from an administrative official of higher grade and directs staff as assigned.

Requirements

Nine years of professional experience, with one year of that experience in the specific area of assignment.
Considerable knowledge of and ability to apply management principles and practices, relevant state and federal laws, statutes and regulations, project management, and business and public administration, particularly effective organization, administration, and management.
Considerable interpersonal, oral communication, and written communication skills.
Considerable ability to analyze organizational problems and determine effective solutions.
College training may substitute for general experience at 15 semester hours per half-year of experience, up to a maximum of four years for a bachelor’s degree.
A master’s degree in business administration, public administration, or a closely related field may substitute for one additional year of general experience.
For Department of Labor candidates, two years of experience as an Apprenticeship and Training Program Manager may substitute for the general and special experience requirements.

Nice To Haves

Experience advising an agency head or organizational leadership on fiscal and administrative matters.
Experience with all phases of the budget process, including creating and tracking expenditures, budget development, financial reporting, and fiscal analysis.
Experience administering complex agreements or contracts.
Experience managing the operation and maintenance of a large organization or facility consisting of multiple sites and buildings.
Experience developing, implementing, and evaluating fiscal or administrative policies, procedures, and operational improvements.
Experience acting as a liaison with other operating units, agencies, officials, and the public.
Experience supervising staff.

Responsibilities

Advise the agency head on fiscal and administrative matters and implement short- and long-term initiatives to strengthen and sustain agency operations.
Oversee fiscal management, including budget preparation and management, financial reporting, and analysis for state and federal funds.
Serve as the agency’s fiscal officer, performing purchasing, accounting, and grant administration duties and acting as liaison to Department of Administrative Services fiscal and payroll staff.
Manage multiple agency facilities, including inspections, preventative maintenance, emergency response, and capital improvement projects, to preserve and protect historical objects and documents.
Liaise with agency staff, other agencies and branches of government, local officials, vendors, and members of the public.
Supervise support services staff responsible for stores, inventory, and mailroom functions.
Direct staff and/or operations of an agency program, project, or division; coordinate, plan, and manage related activities.
Formulate goals and objectives, develop or assist with policy, and interpret and administer pertinent laws.
Provide input on or evaluate staff, prepare or assist with budget preparation, and maintain contacts relevant to program or project activities.
Serve on committees or task forces, speak to professional and lay groups about agency-related subjects, and lead staff recruitment and hiring, including outreach, interviews, and selection.
Perform related duties as required.