Chief Fiscal Officer & Chicago Operations Manager
About The Position
The Chief Fiscal Officer and Operations Manager serves under the management approval and direction of the Executive Inspector General (EIG), advising the EIG and senior management on budget and accounting matters. The role plans, directs, implements, and administers the OEIG’s finance functions, including management of an annual budget exceeding $10 million, preparation of annual budget and appropriation requests, oversight of expenditures, and alignment of the budget with operational needs. The position manages year-end close activities, ongoing analysis of financial operations, and internal accounting systems and records. It handles highly sensitive and confidential information. The position also manages administrative operations of the Chicago office, including leased-space issues, building maintenance, office inventory and supplies, equipment, and the agency vehicle fleet. It supervises assigned staff, including the Director of Information Technology, and supports staff performance, training, development, and compliance with agency personnel policies. The position is based at the OEIG’s Chicago office, with work hours of 8:30 a.m. to 4:30 p.m.; the agency describes its work schedule as hybrid and states that the role requires willingness to travel, including overnight.
Requirements
- Bachelor’s degree in finance, accounting, business, or a related area of study.
- Advanced knowledge of or experience with accounting and fiscal management standards, techniques, practices, and principles, such as GAAP.
- Demonstrated knowledge of Microsoft Office Suite, including Excel, Word, Outlook, Project, and PowerPoint, and Internet applications.
- Excellent interpersonal, analytical, research, writing, presentation, and communication skills.
- Ability to exercise independent judgment, objectively consider facts, identify issues, and make sound decisions.
- Ability to communicate professionally with coworkers, interviewees, and representatives of other agencies.
- Strong organizational skills, including managing concurrent projects and setting or monitoring deadlines.
- Ability and interest to work independently and collaboratively, including considering others’ opinions and feedback.
- High personal ethical standards and ability to work with sensitive and confidential materials.
- Familiarity with computers, photocopiers, telecommunications equipment, and video-conferencing applications.
- Willingness to travel, including overnight.
Nice To Haves
- Progressive supervisory experience in finance, accounting, office or budget management, or a related area.
- Extensive experience with State and federal laws, rules, regulations, and policies relating to financial accounting.
- Certified Public Accountant (CPA).
- Prior experience as a Chief Financial Officer or Administrative Officer.
- Experience with Enterprise Resource Planning systems.
- Experience with State procurement processes.
Responsibilities
- Serve as the principal budget and accounting advisor to the EIG and senior management, completing assigned work on time and allowing appropriate review time.
- Develop, manage, and analyze accounting matters and manage financial reporting, budgeting, and appropriations.
- Track and comply with applicable financial laws, rules, regulations, policies, and mandates, including the State Finance Act, Procurement Code, and Fiscal Control and Internal Auditing Act (FCIAA).
- Identify cost-saving opportunities, prepare cost/benefit analyses and recommendations, and track the costs and benefits of implemented recommendations.
- Assist with biennial Illinois Auditor General compliance examination responses relating to the position’s duties.
- Complete mandatory fiscal reporting, including FCIAA reports, the Public Accountability Report (PAR), Annual Real Property Utilization Report (ARPUR), travel headquarters report (TA2), annual inventory certification, and year-end GAAP reports.
- Oversee and monitor compliance examinations, federal financial participation, and contract administration; seek external subject-matter guidance as needed.
- Assess fiscal operations, internal accounting controls, and compliance processes; make written recommendations to the EIG and/or General Counsel to improve controls, efficiency, reporting, or compliance.
- Manage agency expenditures, authorize payments through the Comptroller’s Office, and manage and disburse petty cash.
- Ensure financial transactions are documented and recorded appropriately and that internal controls are followed.
- Procure goods and services under State procurement requirements; maintain required documentation in the State electronic procurement system and obtain necessary procurement approvals.
- Manage the Director of Information Technology and oversee IT policy development, compliance with standards, and procurement of software and hardware.
- Manage Chicago office administrative operations and leased-space issues to support efficient, uninterrupted operations.
- Manage procurement and inventory of office supplies and equipment, maintain property records, track shared-use assets, and implement property-control practices and policies.
- Manage the agency vehicle fleet through supervision of Vehicle Coordinator(s), ensuring compliance with the Vehicle Use Policy, vehicle servicing, maintenance of use records, and required reporting.
- Manage subordinate staff to support productivity, quality, consistency, timeliness, accuracy, and prioritization; provide training, guidance, and mentoring.
- Facilitate hiring, training, performance evaluations, professional development, and disciplinary actions for subordinate staff, and ensure compliance with OEIG personnel policies and practices.
- Perform other duties within the scope of the position as required or assigned.
Benefits
- Hybrid work schedule.
- Paid personal days, sick time, vacation days, and paid holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
