CHIEF FISCAL OFFICER & CHICAGO OPERATIONS MANAGER
About The Position
The Chief Fiscal Officer and Operations Manager serves subject to the management approval and direction of the Executive Inspector General (EIG). The role plans, directs, implements, and administers the OEIG’s finance functions, including administering an annual budget in excess of $10 million, working with the EIG on budget, financial, and compliance issues, preparing annual budget and appropriation requests, and managing expenditures to meet operational needs. The position manages the fiscal year-end close, ongoing analysis of financial operations, and internal accounting systems and records. The role also manages administrative operations of the Chicago office, including leased-space issues, building maintenance, inventory and supplies, and the agency vehicle fleet. It manages the Director of Information Technology and assigned subordinate staff. The work involves information of an extremely sensitive and confidential nature. The OEIG is an independent executive branch State agency that investigates allegations of misconduct and reports findings to affected public agencies and officials. The agency describes its work as mission-driven, supports diversity, equity, inclusion, and accessibility, and offers a hybrid work schedule.
Requirements
- Bachelor’s degree in finance, accounting, business, or a related area of study.
- Advanced knowledge of or experience with accounting and fiscal management standards, techniques, practices, and principles, including GAAP.
- Demonstrated knowledge of Microsoft Office Suite, including Excel, Word, Outlook, Project, and PowerPoint, and Internet applications.
- Excellent interpersonal, analytical, research, writing, presentation, and communication skills.
- Ability to exercise independent judgment, objectively consider facts, identify issues, and make sound decisions.
- Ability to communicate professionally with coworkers, interviewees, and representatives of other agencies.
- Strong organizational skills and ability to manage multiple concurrent projects and set or monitor deadlines.
- Flexibility and interest in working independently and collaboratively, including considering others’ opinions and feedback.
- High personal ethical standards and ability to work with sensitive and confidential materials.
- Familiarity with computers, photocopiers, telecommunication equipment, and video-conferencing applications.
- Willingness to travel, including overnight.
Nice To Haves
- Progressive supervisory experience in finance, accounting, office or budget management, or a related area.
- Extensive experience with State and federal laws, rules, regulations, and policies relating to financial accounting.
- Certified Public Accountant.
- Prior experience as a Chief Financial or Administrative Officer.
- Prior experience with Enterprise Resource Planning systems.
- Prior experience with State procurement processes.
Responsibilities
- Serve as the principal budget and accounting advisor to the Executive Inspector General and senior management.
- Develop, manage, and analyze accounting matters, financial reporting, budgets, and appropriations.
- Track and comply with laws, rules, regulations, policies, and mandates governing financial matters, including the State Finance Act, Procurement Code, and Fiscal Control and Internal Auditing Act.
- Identify cost-saving opportunities, prepare cost/benefit analyses and recommendations, and track the costs and benefits of implemented recommendations.
- Assist with biennial Illinois Auditor General compliance examination responses related to the role's duties.
- Manage mandatory fiscal reporting, including FCIAA reporting, the Public Accountability Report, Annual Real Property Utilization Report, travel headquarters report (TA2), annual inventory certification, and year-end GAAP reports.
- Oversee and monitor compliance examinations, federal financial participation, and contract administration; seek external subject-matter guidance as needed.
- Assess fiscal operations, internal accounting controls, and compliance processes, and make written recommendations to the EIG and/or General Counsel to improve controls, efficiency, financial reporting, or compliance.
- Manage agency expenditures, authorize payments through the Comptroller’s Office, manage and disburse petty cash, and ensure transactions are documented, recorded, and subject to OEIG internal controls.
- Procure goods and services under State procurement rules and laws, maintain required documentation in the State electronic procurement system, and coordinate approvals with the State Procurement Officer or Chief Procurement Officer.
- Manage the Director of Information Technology and oversee IT policy development, compliance with internal and external standards, and procurement of software and hardware.
- Manage Chicago office administrative operations and resolve issues related to the leased space to support efficient, uninterrupted operations.
- Manage procurement and inventory of office supplies and equipment, property records, tracking of shared-use assets, and property-control practices and policies.
- Manage agency vehicles by supervising Vehicle Coordinator(s), ensuring compliance with the Vehicle Use Policy, vehicle servicing, vehicle-use records, and required reports.
- Manage subordinate staff to support productivity, quality, consistency, timeliness, accuracy, and prioritization; provide training, guidance, and mentoring.
- Facilitate hiring, training, performance evaluations, professional development, and disciplinary actions for subordinate staff, and ensure compliance with OEIG personnel policies and practices.
- Perform other duties reasonably within the scope of the position.
Benefits
- Hybrid work schedule.
- Paid personal days, sick time, vacation days, and paid holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
