Fiscal Operations Manager

City of El Paso•Various Locations within the City of El Paso, TX

About The Position

Under general direction, the Fiscal Operations Manager manages, directs, and coordinates fiscal accounting operations, including payroll, accounts payable, and accounts receivable. The work is performed personally and through subordinate professional and paraprofessional supervisors and staff. The position oversees payroll processing and related reporting, accounting transactions and controls, customer service for fee and rate collections, financial systems, year-end and seasonal reports, annual audits, and preparation of the Comprehensive Annual Financial Report (CAFR). It also provides administrative direction to staff, supports compliance with applicable policies and laws, and represents the department in interactions with officials, employees, vendors, retirees, outside agencies, and the public. The position advises the Chief Financial Officer about issues that could cause deviations from expected results and recommends solutions. This is an unclassified contract position. Positions assigned to the Office of the Comptroller must obtain a Certified Government Financial Manager (CGFM), Certified Public Finance Officer (CPFO), or Certified Public Accountant (CPA) certification within two years following appointment.

Requirements

Bachelor's degree or higher in Accounting, Business or Public Administration, Finance, or a related field.
Six years of progressively responsible professional experience in accounting or fiscal management in a municipal or other governmental agency.
Two years of supervisory experience.
For positions assigned to the Office of the Comptroller, obtain one of the following within two years following appointment: Certified Government Financial Manager (CGFM), Certified Public Finance Officer (CPFO), or Certified Public Accountant (CPA).
MOS codes listed: 89A (Army), 441 (Coast Guard), 1005 (Navy), or 0111 (Marine Corps).

Responsibilities

Manage, administer, and direct payroll operations, including weekly employee payrolls and monthly pension payrolls.
Ensure payroll accuracy and completeness and oversee required tax filings, reporting, payments, court-order and garnishment collections and distributions, and unemployment records.
Review and approve off-cycle payroll transactions and supporting documentation, and submit payroll files to the bank for payment clearance.
Maintain payroll-related spreadsheets for reporting purposes.
Manage, administer, and direct accounts payable and accounts receivable operations and ensure proper control and recording of financial transactions.
Oversee account reconciliations and invoice, voucher, payment, and credit processing.
Research and apply relevant GASB, FASB, and GFOA principles and procedures; analyze and implement accounting internal controls.
Work with internal and external auditors to complete audit requirements.
Manage customer service for fee and rate collections.
Monitor computerized financial systems to ensure transactions are properly recorded; communicate with users, coordinate training, and resolve accounting and system application problems.
Oversee seasonal and year-end accounting reports to federal, state, and local agencies.
Manage or assist with the annual financial audit and preparation of the Comprehensive Annual Financial Report (CAFR).
Prepare financial statements and supplemental schedules, work with auditors on notes to financial statements, review staff-prepared audit schedules, and conduct year-end inventory and cash audits.
Provide administrative direction and support to subordinates and monitor fiscal operations for compliance with policies, procedures, and legal requirements.
Set staff performance goals, monitor progress and compliance, and initiate plans to improve processes, service delivery, and responsiveness.
Prepare reports, maintain records and files, and oversee annual accounting and other required internal or external reports.
Represent the department at meetings and interact with officials, department directors, coworkers, employees, and the public.
Advise the Chief Financial Officer of actual or potential deviations from expected results and recommend solutions or options.
Respond to vendors, employees, retirees, outside agencies, and other customers with an interest in financial matters.
Supervise assigned staff, including assigning and monitoring work, appraising performance, providing training and development, and addressing workplace issues.
Interview applicants and recommend hiring, termination, transfers, discipline, or other employee status changes; enforce personnel rules and work behavior standards.