Fiscal Operations Associate

City of New York•New York City, NY

1d•Onsite

About The Position

The Fiscal Operations Associate provides fiscal operations, project tracking, reporting, and administrative support to the Division of Management & Budget. The role supports the Deputy Commissioner and senior fiscal management by monitoring priority initiatives, coordinating fiscal activities, maintaining reporting schedules, and ensuring financial and operational information is accurate, complete, and delivered on time. The position manages multiple fiscal priorities and reporting requirements, monitors project milestones and deadlines, maintains supporting documentation, and assists with ongoing fiscal projects and departmental priorities. It requires working independently, managing high-volume workflows, analyzing and organizing financial information, and providing clear status updates to stakeholders and senior management. The work location is Brooklyn, NY. The stated shift is day, although various shifts, including weekends and nights/evenings, may be required because the position supports a 24/7 operation.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities related to the duties described; or high school graduation or equivalent and six years of related community work or community-centered activities; or equivalent education and/or experience.
All candidates must have at least one year of experience in community work or community-centered activities as described in the qualifications.
Ability to work independently and manage high-volume workflows, multiple fiscal priorities, reporting requirements, deadlines, and assignments.
Ability to analyze and organize financial information and provide clear status updates to stakeholders and senior management.
Proficiency using Microsoft Excel and other office applications to develop tracking tools, analyze data, perform reconciliations, and prepare reports and presentations.
Availability to work various shifts, including weekends and/or nights/evenings, if required by the needs of the 24/7 operation.

Responsibilities

Track and monitor priority fiscal initiatives, projects, assignments, and operational activities.
Maintain tracking systems and reporting schedules so priority items, deadlines, and required actions are monitored through completion.
Prepare, compile, and maintain routine fiscal, financial, and operational reports for the Deputy Commissioner and senior fiscal management.
Monitor project status, milestones, deadlines, and outstanding actions, and follow up as needed to support timely completion.
Provide administrative and operational support for ongoing fiscal projects and departmental priorities.
Organize, analyze, and reconcile financial and operational data; identify discrepancies, reporting gaps, and issues requiring follow-up.
Prepare financial updates, project status reports, presentations, and other materials for management review.
Maintain accurate records and supporting documentation for financial submissions, audits, regulatory reviews, and other reporting requirements.
Support fiscal project portfolio management and financial tracking activities.
Coordinate multiple reporting cycles, deadlines, and assignments in a high-volume environment.
Clearly communicate project status, financial information, reporting requirements, and outstanding issues to stakeholders at various organizational levels.
Assist senior fiscal management with strategic planning and coordination of ongoing fiscal projects and priorities.
Identify workflow issues and assist in improving the consistency, accuracy, and efficiency of fiscal reporting and administrative processes.
Use Microsoft Excel and other office applications to develop tracking tools, analyze data, perform reconciliations, and prepare reports and presentations.
Perform related fiscal, administrative, and operational duties as assigned.