Fiscal Operations Manager for Accessibility Services - #BVI00364

DHRM•Richmond, VA

21d•Hybrid

About The Position

The Division of Services will provide a quality program of individualized rehabilitation services, educational consultation, technical assistance, and instruction that will empower eligible individuals to achieve their desired levels of independence consistent with their abilities and informed choices. We are seeking a Fiscal Operations Manager for Accessibility Services to be responsible for managing voucher processing, vendor maintenance, and administration of the Small Purchase Charge Card Program. It provides leadership and guidance to staff to support their professional development and ensure effective workflow operations. The role upholds compliance with all applicable federal, state, and agency policies and procedures, including verification that payment approvals adhere to Prompt Payment Act requirements and the CAPP Manual. Additionally, the position delivers high-quality customer service and administers the accessibility program that coordinates the receipt, ordering, and production of Braille textbooks funded through a grant from the Virginia Department of Education.

Requirements

Experience supervising employees, including mentoring and providing guidance.
Extensive computer experience, including proficiency with Word, Excel and Microsoft.
Customer Service Experience.
Experience with inventory control and familiarity with inventory database systems.
Experience auditing and reviewing vendor invoices.
Experience paying invoice's
Experience tracking contract due dates and requirements.
Administrative office experience.
Experience and knowledge of general accounting policies.
Working knowledge of the Prompt Payment Act.
Proficiency in word processing and related software tools to include business software products.
Strong Organizational Skills
Demonstrated ability to manage accounts payable functions, including verifying, processing, and paying invoices across varied service areas.
Work effectively in a professional environment while providing excellent customer service.
Work independently and collaboratively as part of a team.
Ability to learn and understand that Braille materials require transcription and that different Braille codes exist.
Ability to work with transcribers and assign Braille transcription requests.
Communicate effectively, both orally and in writing.
Ability to work with transcribers and assign Braille transcription requests.
Demonstrated ability to collaborate on budget planning.
Ability to complete and reconcile credit card payments and entering purchase orders accurately and promptly.
Ability to assist in the management of Library and Resource Center Contracts to include tracking due dates and requirements in the system.

Nice To Haves

Working knowledge of the Commonwealth of Virginia’s accounting policies and procedures (CAPP Manual).
Experience with Cardinal.
Training in Accounting, Finance, or Business, or equivalent work experience.
Working knowledge of Purchasing Card policies.
Understanding of Braille transcription workflow and familiarity with inventory processes.
Assisting individuals with disabilities experience.

Responsibilities

Management and operation of the Braille Textbook Unit
Manages fiscal procedures
Corresponds with Teachers of the Visually Impaired to request print copies of textbooks, update information and request more data on requests.
Recommends modifications to existing procedures and KLAS; assists with updating the design of the order/inventory control system for tracking purposes
Completes duties and/or projects as needed or directed by supervisor.
Managing vouchers, vendor maintenance, and the Small Purchase Charge Card Program
Guiding staff development and driving efficient, high‑performing workflow excellence in Accessibility Services.
Upholds compliance with all applicable federal, state, and agency policies and procedures, including verification that payment approvals adhere to Prompt Payment Act requirements and the CAPP Manual.
Delivers high-quality customer service
Administers the accessibility program that coordinates the receipt, ordering, and production of Braille textbooks funded through a grant from the Virginia Department of Education.
Manages accounts payable functions, including verifying, processing, and paying invoices across varied service areas.
Completes and reconciles credit card payments and entering purchase orders accurately and promptly.
Assists in the management of Library and Resource Center Contracts to include tracking due dates and requirements in the system.