Fiscal Manager

City of Albuquerque•Albuquerque, NM

2d•Onsite

About The Position

Plan, direct, manage and oversee activities and operations within an assigned department or division related to finance, governmental accounting, budget and grant administration; coordinate assigned activities with other divisions, departments and outside agencies and provide highly responsible and complex administrative support to assigned supervisory or management staff. Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job. Essential and Supplemental Functions ESSENTIAL FUNCTIONS: Essential functions may include but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation. Assume full management responsibility for department services and activities related to finance and accounting management, including revenue estimating, cash flow management, financial reporting, legislation administration, and contract and grant preparation; recommend and administer policies and procedures. Manage the development and implementation of department and division goals, objectives, policies and priorities for each assigned service area. Establish, within departmental policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. Plan, direct and coordinate, through subordinate level staff, the assigned division's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems. Assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. Oversee a variety of financial activities including the preparation of reports, reconciliation of various ledgers and management of all cash control functions. Perform accounting functions including preparation or review of journal vouchers, accruals, expense transactions and reconciliations. Analyze and interpret financial reports of department expenditures; determine trends and prepare projections; advise higher level staff on using financial data for decision making. Monitor Federal and State grant and general fund monies; request reimbursement of funds from participating fund agencies. Monitor and audit professional and technical contracts; initiate renewals including terms with vendors, purchase orders and payment procedures. Select, train, motivate and evaluate division personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. Oversee and participate in the development and administration of the department budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. Explain, justify and defend department programs, policies and activities; negotiate and resolve sensitive and controversial issues. Represent the assigned division to other divisions, departments, elected officials and outside agencies; coordinate assigned activities with those of other divisions, departments and outside agencies and organizations. Provide staff assistance to assigned supervisory or management staff; participate on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. SUPPLEMENTAL FUNCTIONS: Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of fiscal management. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Perform related duties and responsibilities as required. May include management of CIP Funding

Requirements

Bachelor's degree from an accredited college or university in accounting or business administration to include nine (9) credit hours in accounting with a passing grade 'C' or better
Seven (7) years of fiscal management experience
Four (4) years supervisory experience
Possession of a New Mexico Driver's License, or the ability to obtain by date of hire.
Possession of a City Operators Permit (COP) within six (6) months from date of hire.

Nice To Haves

Governmental accounting education or government accounting experience preferred.

Responsibilities

Assume full management responsibility for department services and activities related to finance and accounting management, including revenue estimating, cash flow management, financial reporting, legislation administration, and contract and grant preparation; recommend and administer policies and procedures.
Manage the development and implementation of department and division goals, objectives, policies and priorities for each assigned service area.
Establish, within departmental policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
Plan, direct and coordinate, through subordinate level staff, the assigned division's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.
Assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes.
Oversee a variety of financial activities including the preparation of reports, reconciliation of various ledgers and management of all cash control functions.
Perform accounting functions including preparation or review of journal vouchers, accruals, expense transactions and reconciliations.
Analyze and interpret financial reports of department expenditures; determine trends and prepare projections; advise higher level staff on using financial data for decision making.
Monitor Federal and State grant and general fund monies; request reimbursement of funds from participating fund agencies.
Monitor and audit professional and technical contracts; initiate renewals including terms with vendors, purchase orders and payment procedures.
Select, train, motivate and evaluate division personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Oversee and participate in the development and administration of the department budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.
Explain, justify and defend department programs, policies and activities; negotiate and resolve sensitive and controversial issues.
Represent the assigned division to other divisions, departments, elected officials and outside agencies; coordinate assigned activities with those of other divisions, departments and outside agencies and organizations.
Provide staff assistance to assigned supervisory or management staff; participate on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence.
Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of fiscal management.
Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Perform related duties and responsibilities as required.
May include management of CIP Funding