Fiscal Manager - Mayor's Office of Education

City of Philadelphia • Philadelphia, PA

1d • $80,000 - $95,000 • Onsite

About The Position

The Fiscal Manager is responsible for the fiscal operations of the Mayor’s Office of Education, including budget development, financial reporting, and expenditure tracking. This position works with the operations manager to support payroll, timely vendor payments and procurement. The Fiscal Manager reports to the Deputy Chief Education Officer.

Requirements

• Accounting principles and practices
• Microsoft Office Software
• Exceptional Excel Skills
• Strong communication and problem solving
• Strong organization skills and attention to detail
• Maintain accurate and complete financial records
• Analyze and comprehend organizational and procedural problems and make recommendations
• Create efficient financial processes and procedures
• Establish and maintain effective working relationships with department staff.

Nice To Haves

• Familiarity with city systems (FAMIS and ACIS) recommended but not required

Responsibilities

• Assist with the preparation of the department’s Operating Budget and Target Budget
• Work with programs to develop spending plans for the fiscal year
• Prepare department’s quarterly budget updates
• Manage tracking and reporting of program performance measures
• Prepare monthly expenditure reports for all programs within the Mayor’s Office of Education, (Extended Day/Extended Year, Community Schools, Adult Education and Foster Grandparents Program).
• Monitor expenditures for all programs and provide feedback on spending plans.
• Petty cash reconciliation.
• Prepare monthly payroll for Foster Grandparents Programs and serve as backup for other staff as needed.
• Ensure timely payment of invoices
• Work with operations manager to review invoices and submit payments for processing.
• Work with program staff and DHS contract division to support contract compliance and ensure payments are submitted timely.
• Assist in development of RFPs, RFQs and small order procurements for consulting services and professional development.
• Other Duties as Assigned

Benefits

• Unlimited FREE public transportation all year long through SEPTA’s Key Advantage program
• 8 weeks of paid parental leave
• Comprehensive health coverage for employees and their eligible dependents
• Eligibility into the discounted medical plan through our wellness program
• Paid vacation, sick leave, and holidays
• Generous retirement savings options
• Eligibility to participate in the Public Service Loan Forgiveness program
• Tuition discounts and scholarships (10% to 40% savings) at over a dozen esteemed colleges and universities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level