Fiscal Associate II - DNREC

State of Delaware•Dover, DE

About The Position

The Office of Budget and Finance oversees the internal DNREC budget and fiscal management and includes the Environmental Finance Office which administers the Delaware Water Pollution Control Revolving Fund, making funding available to municipalities, private organizations, nonprofit organizations and private individuals. This position will prepare, review and create all fiscal AP documents, which includes payment vouchers, purchase orders, intergovernmental vouchers, travel reconciliations, reimbursements/refunds, and credit card transactions. It will reconcile vendor statements; track expenditures and PO balances; ensure documents are coded properly and accurate in accordance with state and federal requirements; sorting, scanning, and processing mail; and file documents.

Requirements

Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.
Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.
Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.
Possession of an Associate's degree or higher in Accounting or related field.
Must possess a valid driver's license (not suspended, revoked or cancelled, or disqualified from driving).

Responsibilities

Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.
Verifies or determines correct classification and coding of transactions.
Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.
Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.
Creates and maintains financial records, documents and files.
Prepares reports and summaries on the status of accounts or other financial data.
Participates in recommending changes to internal procedures, forms, or process enhancements.
Gathers and compiles data for higher-level staff.
Performs general office work and functions as assigned such as preparing correspondence and distributing documents.
May perform payroll entries and process payroll in automated information systems.
Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.