Fiscal Assistant Senior
About The Position
The Fiscal Assistant Senior provides direct fiscal and administrative support to principal investigators for externally funded projects and other assigned funds. The position initiates and processes financial and personnel transactions, maintains supporting documentation and transaction records, and assists with routine monitoring of assigned project accounts. It works closely with principal investigators and Research Operations staff to facilitate timely and accurate processing of project activities. This is a 12-month, full-time position requiring on-campus, in-person presence at New Mexico State University in Las Cruces. The standard work schedule is Monday through Friday, 8 a.m. to 5 p.m. The position is non-exempt and part of the American Federation of State, County & Municipal Employees (AFSCME) bargaining unit. The target rate is $17.85 per hour.
Requirements
- High school diploma and 3 years of relevant experience, or an associate's degree and 1 year of relevant experience.
- Microsoft Excel experience and experience analyzing financial data are preferred qualifications.
Nice To Haves
- Microsoft Excel experience.
- Experience analyzing financial data.
Responsibilities
- Serve as a primary point of contact for assigned principal investigators for routine fiscal and administrative transactions.
- Initiate and process financial transactions for sponsored projects and other assigned funds, including AggieMart purchases, PCard transactions, travel reimbursements, payment forms, journal vouchers, and other fiscal transactions.
- Gather and maintain supporting documentation and business-purpose information for transactions before routing them for review and approval.
- Initiate personnel and hiring actions for faculty, staff, temporary employees, and students, including postings and required employment documentation.
- Initiate PAFs, EPAFs, labor redistributions, funding changes, and other personnel-related transactions.
- Maintain transaction logs, supporting records, and other documentation for assigned project accounts.
- Review account activity for assigned principal investigators and assist with account reconciliation in coordination with the Accountant Intermediate.
- Review employee effort allocation information for assigned projects, identify potential discrepancies, and coordinate follow-up for Sponsored Projects Accounting reporting.
- Monitor the status of initiated transactions and follow up on outstanding or returned items.
- Assist with project closeout by processing outstanding transactions and providing documentation for the Final Report of Expenditures and other closeout activities.
- Communicate with principal investigators, departmental personnel, and Research Operations team members about transaction status, required documentation, and routine administrative requirements.
- Assist other Research Operations team members as needed and perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
