Fiscal Assistant III - Pulmonary

University of Florida•Gainesville, FL

6d•$19 - $25

About The Position

The Fiscal Assistant III is located in the Department of Medicine, Division of Pulmonary, Critical Care & Sleep Medicine. Under the direction of Alpha-1 leadership and the Division Administrator, the position assists with fiscal management and oversight of the Alpha-1 Research Program, clinical trials, and laboratory research projects. The incumbent compiles financial and budget information; prepares research budgets and fiscal documentation; supports proposal development and submissions; monitors project accounts, expenditures, payments, and budget variances; and maintains periodic fiscal reports. The role interprets sponsor, federal, industry, and University requirements and advises Division leadership on budgets, overhead allocations, and research-related expenditures. The position also supports purchasing and payment processing, travel administration, meetings and conferences, research billing compliance, account reconciliation, and operational planning for current and future Alpha-1 research initiatives. This is a time-limited position.

Requirements

High school diploma or equivalent and five years of general accounts transaction experience; appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Nice To Haves

Experience with PeopleSoft, myUF Marketplace, UFGO, and other University financial systems.
Knowledge of University fiscal policies and procedures.
Experience supporting sponsored research, grants, contracts, and clinical trials.
Advanced fiscal reconciliation and financial reporting experience.
Strong Microsoft Excel and financial analysis skills.
Ability to independently resolve complex account transaction issues.
Strong organizational, communication, and customer service skills.

Responsibilities

Gather and compile financial, budget, and report data from grants, contracts, clinical trials, and research projects.
Prepare and monitor research grant budgets and sponsored project accounts.
Assist with developing and submitting grant proposals, contracts, forms, and other research-related fiscal documentation.
Monitor project expenditures, account balances, sponsor payments, and budget variances; identify discrepancies and take or recommend corrective action.
Maintain monthly, quarterly, and annual fiscal reports and prepare expense justifications as required.
Interpret sponsor, federal, industry, and University regulations and guidelines related to research funding and ensure requirements are fulfilled.
Provide fiscal recommendations and advise Division leadership on grant budgets, overhead allocations, research expenditures, and budget planning.
Assist with short- and long-range planning for Alpha-1 research initiatives.
Review and reconcile procurement card transactions and process invoices, vouchers, requisitions, purchase orders, and payment requests.
Monitor blanket encumbrances, available balances, and account charging; research and resolve transaction discrepancies.
Process participant stipends and research subject payments, and monitor study payments and sponsor reimbursements.
Coordinate laboratory and clinical trial purchasing; obtain quotes and process purchases for equipment, supplies, repairs, and services.
Maintain supporting documentation for audits and compliance reviews and support research billing compliance activities.
Coordinate travel arrangements, authorizations, reimbursements, and expense reports for faculty, staff, trainees, visitors, and research personnel.
Coordinate research meetings, sponsor visits, and conferences, and monitor travel-related expenditures.
Maintain organized fiscal and administrative records and respond to fiscal and purchasing inquiries from faculty, staff, and research personnel.
Perform special projects and other duties as assigned.