Fiscal Assistant III - College of Nursing
About The Position
The University of Florida College of Nursing is seeking a detail-oriented and customer-focused Fiscal Assistant III to provide fiscal and accounting support across the college. This position serves as a primary resource for financial transactions, account reconciliation, fiscal compliance, and customer service. The successful candidate will play a key role in supporting faculty, staff, students, and external stakeholders while ensuring adherence to university, state, and federal regulations. The Fiscal Assistant III will serve as a central point of contact for fiscal inquiries, manage requests through the college's shared finance inbox and Salesforce ticketing system, and help maintain efficient financial operations through continuous process improvement initiatives.
Requirements
- High school diploma or equivalent and five years of general accounts transaction experience.
- Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Nice To Haves
- Experience with University of Florida financial systems, including myUFL, UF GO, and myUF Marketplace.
- Knowledge of UF purchasing, travel, PCard, and related fiscal policies.
- Strong Microsoft Excel skills, including formulas, pivot tables, and data analysis functions.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Demonstrated commitment to providing exceptional customer service.
Responsibilities
- Process a variety of financial transactions, including journal entries, purchasing card reconciliations, travel and expense reimbursements, and purchase orders.
- Review transactions for appropriate business purpose, required documentation, and funding source allowability.
- Collaborate with internal departments and external vendors to resolve payment and transaction issues.
- Ensure transactions comply with applicable university policies and funding requirements.
- Serve as a primary point of contact for fiscal and accounting questions within the College of Nursing.
- Manage and triage requests received through the shared finance mailbox and Salesforce ticketing system.
- Provide timely and accurate responses and ensure inquiries are routed and resolved appropriately.
- Maintain and improve finance-related forms and workflows.
- Provide fiscal onboarding and training to new faculty and staff.
- Interpret and apply University, state, and federal financial, purchasing, and travel regulations.
- Review financial transactions for policy compliance.
- Serve as a Tier 1 reconciler for monthly financial reconciliations.
- Maintain current knowledge of policy updates and regulatory changes.
- Identify opportunities to improve financial workflows and operational efficiency.
- Assist in developing procedures, forms, and documentation to support best practices.
- Contribute recommendations related to systems, training, and process enhancements.
- Support standardized accounting procedures across the College.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
