Fiscal Assistant II - Neurology

University of Florida • Gainesville, FL

6d • $22 - $24

About The Position

The Fiscal Assistant II provides fiscal support for the Department of Neurology, using independent judgment and initiative to coordinate a variety of tasks in a fast-paced environment. The position handles travel requests and reimbursements, purchasing transactions, accounts payable, PCard reconciliation, account reconciliations, deposits, journal entries, and the maintenance of accurate financial records. It carries some independent responsibility for departmental fiscal activities, including complex calculations, verification of financial data, and account transaction processing. General administrative and office support is also provided as needed.

The role serves as the department’s UFGO/Travel Ambassador, advising travelers on university travel policies, funding eligibility, approvals, and domestic and international travel requirements. It processes travel authorizations, reimbursements, cash advances, purchasing requests, vendor invoices, honorarium payments, deposits, journal entries, and monthly Tier 1 account reconciliations. The position reviews transactions and supporting documentation for accuracy, funding, and policy compliance; resolves issues with central offices, vendors, and cardholders; and prepares spreadsheets and financial reports for department leadership.

Requirements

• High school diploma or equivalent.
• Three years of general accounts transaction experience; appropriate college coursework or vocational/technical training may substitute at an equivalent rate for required experience.

Nice To Haves

• Knowledge of myUFL as it relates to travel, fiscal functions, account reconciliations, and monthly budgetary reporting.
• Knowledge of and experience with university and state regulations regarding fiscal matters, travel, and budgets.
• Proficiency in Microsoft Office programs, especially Excel.
• Self-motivation and ability to work independently, with demonstrated problem-solving skills and attention to detail.
• Ability to review fiscal data for accuracy and completeness and to understand and apply applicable rules, regulations, policies, and procedures.

Responsibilities

• Serve as the Department of Neurology’s UFGO/Travel Ambassador and assist travel processors with authorizations, reimbursements, cash advances, and related expenses.
• Advise travelers on university travel policies, funding eligibility, required approvals, and domestic and international travel requirements.
• Keep current on university travel and expense directives and procedures and advise staff of changes.
• Liaise with central offices and identify and resolve issues related to travel and reimbursements.
• Process purchasing requisitions and MyUFMarketplace transactions and assist with material, supply, and equipment purchases.
• Reconcile departmental PCard transactions, review supporting documentation, verify policy and funding compliance, and resolve discrepancies with cardholders.
• Process vendor invoices and purchasing transactions, verifying funding, documentation, and receipt of goods or services.
• Coordinate domestic and international honorarium payments and required documentation with faculty, guests, Payroll, and Tax offices.
• Communicate with vendors to resolve payment and purchasing issues and assist faculty and staff with payment-related questions.
• Perform monthly Tier 1 account reconciliations for state, clinical revenue, and other unrestricted fund sources.
• Process deposits and journal entries, including ONL, E2E, and E2R transactions.
• Review financial transactions for accuracy, completeness, appropriate funding, and compliance with university policies and procedures.
• Maintain accurate financial records and supporting documentation for audit and operational purposes.
• Prepare and develop spreadsheets and financial reports for use in presenting data to department leadership, as appropriate.
• Provide general administrative and office support as needed.

Benefits

• Low-cost state medical, dental, and vision insurance plans.
• Life and disability insurance.
• Retirement options.
• Paid time off, including 10+ paid holidays and paid family, sick, and vacation leave.
• Personal and professional development opportunities, including UF Training & Organizational Development programs, leadership development, and LinkedIn Learning.
• Tuition assistance through the UF Employee Education Program.
• Public Service Loan Forgiveness (PSLF)-eligible employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED