Fiscal Assistant II - Neurology

Neurology • Gainesville, FL

4d

About The Position

The Fiscal Assistant II provides fiscal and general administrative support to the Department of Neurology. The role uses independent judgment and initiative to coordinate multiple tasks in a fast-paced environment, with some independent responsibility for departmental fiscal activities. It involves complex calculations, verification of financial data, and processing account transactions.

The incumbent supports travel, purchasing, PCard administration, accounts payable, financial reconciliations, deposits, journal entries, and financial recordkeeping. The position also prepares spreadsheets and financial reports for Department Leadership and provides general office support as needed.

Requirements

• High school diploma or equivalent and three years of general accounts transaction experience; appropriate college coursework or vocational/technical training may substitute at an equivalent rate for required experience.
• Ability to use independent judgment and initiative and coordinate a variety of tasks in a fast-paced environment.
• Ability to perform complex calculations, verify financial data, and process account transactions.
• Ability to review fiscal data for accuracy and completeness and understand and apply applicable rules, regulations, policies, and procedures.
• Applicants must upload a cover letter and resume.
• To claim veterans’ preference, applicants must upload a DD 214 Form or equivalent certification.

Nice To Haves

• Knowledge of myUFL as it relates to travel, fiscal functions, account reconciliations, and monthly budgetary reporting.
• Knowledge of and experience with University and state regulations regarding fiscal, travel, and budget matters.
• Proficiency in Microsoft Office programs, especially Excel.
• Self-motivation and ability to work independently, with demonstrated problem-solving skills and attention to detail.

Responsibilities

• Serve as the Department of Neurology’s UFGO/Travel Ambassador and assist travel processors with authorizations, reimbursements, cash advances, and related expenses.
• Advise travelers on University travel policies, funding eligibility, required approvals, and domestic and international travel requirements.
• Keep current on University travel and expense directives and procedures, and advise staff of changes.
• Liaise with appropriate central offices and identify and resolve issues related to travel and reimbursements.
• Process purchasing requisitions and MyUFMarketplace transactions and assist with purchases of materials, supplies, and equipment.
• Reconcile departmental PCard transactions, review supporting documentation, ensure policy and funding compliance, and resolve discrepancies with cardholders.
• Process vendor invoices and purchasing transactions, verifying funding, required documentation, and receipt of goods or services.
• Coordinate domestic and international honorarium payments and required documentation with faculty, guests, Payroll, and Tax offices.
• Communicate with vendors to resolve payment and purchasing issues and assist faculty and staff with payment-related questions.
• Perform monthly Tier 1 account reconciliations for state, clinical revenue, and other unrestricted fund sources.
• Process deposits and journal entries, including ONL, E2E, and E2R transactions.
• Review financial transactions for accuracy, completeness, appropriate funding, and compliance with University policies and procedures.
• Maintain accurate financial records and supporting documentation for audit and operational purposes.
• Prepare and develop spreadsheets and financial reports for use by Department Leadership, as appropriate.
• Provide general administrative and office support as needed.

Benefits

• Low-cost state medical, dental, and vision insurance.
• Life and disability insurance.
• Generous retirement options.
• Comprehensive paid time off packages, including 10+ paid holidays and paid family, sick, and vacation leave.
• Personal and professional development opportunities, including UF Training & Organizational Development programs, leadership development, and LinkedIn Learning.
• Tuition assistance through the UF Employee Education Program.
• Public Service Loan Forgiveness (PSLF) eligible employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED