Fiscal Analyst 3

State of Washington • Thurston County – Olympia, WA

7d • Hybrid

About The Position

The Fiscal Analyst 3 supports the Washington State Patrol’s Electronic Services Division (ESD) by performing fiscal activities involving accounts payable, vendor contracts, billing and invoice documents, and budget planning support. The work helps sustain the agency’s and division’s ability to provide public safety services.

The position processes division payments and credit-card transactions, maintains accounting and fiscal records, manages and analyzes division contracts, and provides financial reporting and expenditure information. It ensures records and transactions comply with applicable GAAP, Washington State Patrol, and Office of Financial Management requirements. The position is based in Olympia and is not a full-time telework role; a hybrid schedule may be available after successful completion of training and/or probation.

Requirements

• Bachelor’s degree that includes at least 18 quarter hours or 12 semester hours in accounting.
• One year of relevant professional work experience in accounting, auditing, budgeting, or a similar field; alternatively, a combination of qualifying education and relevant professional work experience totaling five years.
• Must possess work authorization that does not require employer sponsorship.
• Must be able and willing to work in the office and commute to Olympia.

Responsibilities

• Process all Electronic Services Division payments and credit-card transactions, including invoices, and maintain supporting charge, authorization, and payment data for audits.
• Analyze fiscal reports, resolve accounts-payable discrepancies, process original invoices, and address payment issues in accordance with GAAP.
• Review contracted invoices to confirm deliverables have been met before processing payment.
• Maintain division accounting records in accordance with GAAP, WSP, and OFM rules and regulations, and complete required audits.
• Analyze, monitor, review, and audit ESD contracts; track expenditures, deadlines, and expiration dates.
• Research contract reports for billing, track and prepare reports, and respond to questions about fiscal and administrative requirements and compliance.
• Attend contract meetings and provide senior-level expertise.
• Maintain division fiscal reporting and records to meet GAAP, OFM, and WSP requirements.
• Review Enterprise Reporting financial information for accuracy and request corrections when needed.
• Maintain end-of-fiscal-year reporting and prepare journal vouchers as needed to maintain account balances.
• Review, analyze, verify, and correct accounting data in state financial systems, including AFRS, Enterprise Reporting, and ECMS.
• Maintain, update, and enter APPTIO data for division IT expenditures, and provide expenditure data and reporting to the division and customers as requested.
• Assist with division budget planning by providing reports and historical information.
• Maintain division travel documents supporting staff travel invoices and costs.

Benefits

• Flexible schedules and telework options for most positions.
• Infants at Work Program supporting infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities.
• Opportunities to serve the community and make an impact through meaningful work.
• Employment opportunities recognizing military veterans and military spouses per Governor Executive Order 19-01.
• Qualification for the Public Loan Forgiveness Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level