Fiscal Analyst 3, Purchasing & Expenditure Section

State of Washington•Thurston County – Tumwater, WA

10d•Hybrid

About The Position

The Department of Revenue's Business & Financial Services (B&FS) division has a new opportunity as a Fiscal Analyst 3 (FA3). As a member of the Purchasing & Expenditure section, you will perform senior level financial review and analysis of accounts payable records on a daily and monthly basis to ensure accuracy and completeness. Revenue is a dynamic learning organization where you will experience a remarkable work-life balance, with amazing leadership and talented co-workers ready and focused to achieve the agency's goals. We value diverse perspectives and life experiences. We employ and serve people of all backgrounds, including people of color, immigrants, refugees, LGBTQ+, people with disabilities, and veterans. This unique culture of respect promotes a professional family of cohesive groups, maximizing potential through opportunity. We offer a generous benefits package that includes defined benefit retirement plans; health, dental and vision coverage, deferred compensation plans, and as a public service employee, you may also be eligible for student loan forgiveness. During the first 6 months of this position, you may be required to report to the office for training, as much as 5 days per week. After all training is complete, you may be offered a flexible/hybrid work schedule and may be required to work in the office one or more days/week or month. Final flexible schedule to be determined by your supervisor.

Requirements

Demonstrated knowledge of Washington State general accounting procedures, shown through progressive experience applying GAAP and statewide accounting policies (SAAM) in accounts payable processes.
Proven ability to participate in change management, demonstrated by experience in navigating organizational change with a positive attitude.
Demonstrated ability to support and coordinate system or process transitions in accounting environments, gained through experience assisting with or leading operational or system-change activities.
Proven ability to compile, transmit, and reconcile financial data across accounting and payment systems, demonstrated through experience performing multi-system financial transactions and reconciliations.
Demonstrated accounting skills showing the ability to perform accurate general ledger accounting transactions and complete general ledger reconciliations, obtained through progressively responsible accounting experience.
Proven ability to apply critical thinking and analytical skills to resolve accounting related problems, demonstrated through experience identifying issues, evaluating alternatives, and implementing solutions.
Proven ability to identify discrepancies, analyze data, and recommend solutions, demonstrated through work requiring attention to detail, analytical review, and innovative thinking.
Demonstrated ability to communicate verbally and in writing, shown through experience explaining and interpreting accounting requirements to both financial and non-financial audiences.
The ability to take action to learn and grow.
The ability to take action to meet the needs of others.
Uses an equitable and inclusive approach.

Nice To Haves

Two years of experience as a Fiscal Analyst 2.
6 months experience applying Statewide Accounting Administrative Manual (SAAM) to properly authorize and code payables in the Agency Financial Reporting System (AFRS).
Two to three years of progressively responsible professional experience performing accounting, auditing, budgeting, grants management, contract administration, financial analysis, or related fiscal work.
College level education in accounting or related field can be substituted for experience (one year of experience is equivalent to two years of education).
Proven advanced knowledge of applying GAAP, statewide accounting policies (SAAM), and financial management systems such as AFRS or similar enterprise financial systems.

Responsibilities

Prepares monthly expenditure and Unclaimed Property accruals.
Reviews and analyzes payments made to vendors and employees of the Department of Revenue (DOR), making sure they are in accordance with Statewide Accounting Administrative Manual (SAAM), DOR policies and procedures, Revised Code of Washington (RCW), and the Internal Revenue Service’s (IRS) regulations.
Responsible for ensuring the proper accounting procedures and controls are used in processing payments to employees and payments to outside vendors.
Analyzes financial transactions and data used for reporting monthly and fiscal year-end balances.
Prepares complex Journal Vouchers (JV) to adjust and correct accounts payable errors.
Responsible for all interagency payments and billings.
Responsible for monthly payment to US Bank for commercial credit card expenses. This includes Agency Corporate Travel Card and Agency Purchasing Credit Cards.
Researches vendor discrepancies and prepares complex payments to vendors.
Ensures contract payments comply with contract provisions.
Provides guidance to Department of Revenue employees in interpreting the terms of the contract and works with various vendors to ensure we are invoiced in accordance with the contract.
Primary position responsible for processing Cash Journals (CJs).
Instructs Treasury Management staff on correct General Ledgers (GLs) to use when funds need to be moved.
Provides back-up when the FA4 is out of the office or busy with other duties.
Purchasing & Expenditure section system administrator for Client Work Manager (CWM), AFRS, Capital Assets Management System (CAMS), Financial Toolbox, and Facilities Portfolio Management System (FPMT).
Trains and monitors work performed by lower-level fiscal staff.
Point of contact for employees to ask questions about travel rules and travel system issues.
Serves as one of two system administrators for the Automated Travel System and updates the travel system to comply with legislative/OFM changes.
Maintains and monitors the department’s petty cash funds.