DSHS FTAA Fiscal Analyst 2

State of Washington•Pierce County – Lakewood, WA

About The Position

The DSHS FTAA Fiscal Analyst 2 provides administrative and fiscal support to the Consolidated Business Services Fiscal Analyst Manager for Local Funds and time and attendance at the Child Study and Treatment Center (CSTC). The role administers, processes, audits, and maintains fiscal records, and provides consultation and technical assistance to managers, supervisors, and employees on appropriate use of Local Funds. It requires extensive knowledge of the Local Funds Manual and SAAM. The position manages daily transactions across three cash drawers and Funds 001, 651, 800, and 752; maintains Excel fund ledgers; audits and replenishes cash drawers; prepares checks, deposits, vendor payments, and month-end check-stock audits; and maintains purchasing-card records and supporting documentation. It also handles travel arrangements and hardship-fund records, processes Work Study reimbursements, and provides payroll support for CSTC employees, including backup payroll processing for all CSTC employees when the Fiscal Specialist 1-Payroll is absent. The role works with managers to resolve time-and-attendance source-document issues and calculates and enters part-time hours, holiday accruals, shift differential, overtime, standby, leave without pay, and schedule changes in Leave Tracker and HRMS. Other duties include processing and recording Title 19 Medicaid information and eligibility reviews, maintaining operational logs, processing Center mail, and performing other assigned duties. Applicants must meet the stated education, certification, or equivalent education-and-experience qualifications. A background check is required. Applicants should submit an updated resume and three professional references with contact information.

Requirements

A bachelor’s degree that includes at least 18 quarter or 12 semester hours in accounting, auditing, or budgeting; or a master’s degree in a finance-related field; or a professional certification such as CPA, CIA, CGFM, or CMA; or an equivalent combination of education and/or relevant experience on a year-for-year basis.
Extensive knowledge of the Local Funds Manual and SAAM.
Knowledge of applicable collective bargaining agreements, DSHS and DOP policies and procedures, and relevant rules and regulations.
Experience with Leave Tracker and the Human Resource Management System (HRMS) payroll system.
Accuracy in checking time and pay records and handling payroll and spending data.
Ability to use basic accounting practices, identify errors, solve problems, and select appropriate corrective actions.
Ability to manage tasks, meet payroll deadlines, and communicate payroll and leave processes clearly to staff and managers.
Computer skills, including use of HRMS, Leave Tracker, and Microsoft Office.
A background check is required.
Employees driving on state business must have a valid driver’s license; employees driving a privately owned vehicle on state business must have liability insurance.

Responsibilities

Provide administrative and fiscal support to the Consolidated Business Services Fiscal Analyst Manager for Local Funds and time and attendance at CSTC.
Provide consultation and technical assistance to managers, supervisors, and employees on appropriate use of Local Funds.
Process daily Local Funds transactions using three cash drawers and checks for Funds 001, 651, 800, and 752; maintain authorized cash levels and audit cash daily.
Maintain Local Funds Excel ledgers; process fiscal calculations; generate checks and prepare deposits; prepare an end-of-month check-stock audit; and provide account balances for Funds 651 and 800.
Serve as custodian for the CSTC Purchasing Card, maintain PCard logs, and ensure supporting documentation is ready for monthly payment preparation.
Prepare vendor payments for submission to Accounts Payable.
Arrange travel for Hardship Funds, including staff transportation, airfare, and rental cars, and record arrangements in the Hardship log.
Review hardship requests and bring questionable items to the attention of the FA5 and/or CEO.
Process CSTC staff travel using the Travel Employee System (TEMS) and submit it for approval and final processing.
Maintain Work Study Program reimbursements, verify student eligibility and authorized agreements and hours, verify payroll in HRMS, and submit timesheets to the Student Achievement Council for 65% reimbursement to CSTC.
Process bimonthly payroll for six CSTC staff in HRMS and serve as backup for the Fiscal Specialist 1-Payroll, processing payroll for all CSTC employees during that employee’s absence.
Verify and apply applicable rules and regulations, and work with managers to resolve time-and-attendance source-document issues and take corrective action when needed.
Calculate part-time hours, part-time holiday accruals, shift differential, overtime, standby, leave without pay, and schedule changes; enter information into Leave Tracker and HRMS.
Process and record Title 19 Medicaid documentation, issue Provider One card numbers to nursing staff, and process DSHS Eligibility Reviews in a timely manner.
Maintain operational logs, including PCard, vehicle gas card, pharmaceutical prescription pad, and incoming mail logs, as well as medical and general-use forms.
Process Center mail using the Pitney Bowes postage meter.
Perform other duties as assigned.