Fiscal Affairs Clerk

Santa Rosa County Sheriff's Office•Milton, FL

7d•Onsite

About The Position

Advanced and specialized work in the auditing and preparation of payroll, budget, analytical accounting analyses, and insurance reports and records. This role involves maintaining and updating fiscal transactions, collecting and reconciling monies, performing data entry, issuing checks and receipts, tracking purchase orders and invoices, processing personnel transactions, preparing financial reports, and maintaining confidential files. The position also includes clerical duties, customer service, assisting other departments with fiscal/payroll information, maintaining financial contract files, assisting with budget analysis, and ensuring compliance with policies and laws.

Requirements

Graduation from high school or GED.
Associates degree in accounting or three years experience in responsible fiscal and clerical work.
Communicate using hearing, speech, and vision skills.
Sit for extended periods.
Standard Business English.
Modern office practices and procedures.
Policy relating to law enforcement payroll and insurance.
Principles and practices involved in the maintenance of payroll records.
Functional knowledge of Microsoft or other spreadsheet and word processing software.
Data entry equipment.
Maintain complex payroll and insurance records.
Understand and carry out oral and written instructions.
Make mathematical computations with speed and accuracy.
Analyze financial reports and records.
Establish and maintain effective working relationship with employees and public.
Typing and data entry equipment.
Operate a computer and general office equipment.
Possess a valid Florida Driver’s License at the time of hire and maintain said license throughout employment (exception may be granted to applicants who reside inside the Alabama/Florida state line).
Pass a thorough background check including Drug Screen, CVSA, and Physical exam.
Must pass an accounting/bookkeeping assessment with a score of 70% or higher.

Nice To Haves

Worked in a Law Enforcement agency finance department.

Responsibilities

Prepares various tax and information returns.
Originates, maintains, updates, tracks, verifies and ensures the accuracy of a wide variety of fiscal transactions from internal and external accounts, ledgers, logs.
Collects monies from different divisions and districts, verifies and reconciles deposits, account balances, and other fiscal instruments within the Sheriff’s Office.
Performs data entry of various funds and accounts into fund database.
Writes and issues checks and receipts for a variety of accounts and funds at state and local levels.
Tracks and verifies various purchase orders, invoices and vouchers.
Performs various personnel transactions.
Prepares monthly, quarterly, and annual reports of various fiscal activities as required.
Tracks, monitors and records issuance of controlled items; maintains property records.
Maintains confidential files in accordance with statutes.
Performs records destruction in accordance with state statute.
Performs clerical duties and assist with payroll functions as required.
Performs customer service functions for agency personnel.
Assist other departments with fiscal/payroll information.
Maintains financial contract files.
Assist with budget analysis/preparation.
Review transactions for compliance with policies, procedures, applicable state or federal law and/or grantor contract.
Processes payroll; maintains applicable automated files, tables, etc.
Maintains payroll records and deduction records.
Verifies and records courses completed and monies paid for salary incentive.
Performs related duties as required.