Fiscal Officer

Mentor Public Library•Mentor, OH

17h•Onsite

About The Position

Mentor Public Library Board of Trustees is seeking an experienced and collaborative Fiscal Officer to join its leadership team. This role reports directly to a seven-member Board of Trustees and works in close partnership with the Executive Director. The Fiscal Officer is vital in ensuring the library's continued financial stability, transparency, and strategic growth. Mentor Public Library serves the communities of Mentor, Mentor-on-the Lake, and Concord Township with a service population of more than 60,000 residents across four locations. The library has 64 dedicated staff members, an annual operating budget of approximately $6 million, and a strong reputation for innovative programming and exceptional customer service. The library is currently undertaking a main building renovation project, presenting an opportunity to guide the organization through a period of growth and transformation. This is a 32-40 hours per week exempt management position with a salary range starting at $85,000, commensurate with experience and qualifications. The schedule includes working on-site and attending evening Board meetings. The Fiscal Officer directly supervises one employee, a part-time Deputy Fiscal Officer.

Requirements

Bachelor’s degree, to include business, accounting, finance coursework, and/or CPA licensure.
Three to five years of financial reporting and budgeting experience.
Knowledge of Fund Accounting work.
Knowledge of federal, state, and local law pertinent to fiscal operations and requirements governing Library financial procedures.
Experience working with a Board of Trustees and public-sector, union environment.
Skilled in using accounting software, payroll systems, word processing, database and spreadsheet applications in a network environment.
Skilled in processing payroll, invoices, purchase orders, and other fiscal transactions accurately and timely.
Ability to identify discrepancies, resolve issues, and escalate complex matters appropriately.
Ability to maintain accurate records and attention to detail over extended periods.
Thorough knowledge of modern fiscal practices and procedures.
Ability to make decisions in accordance with rules and regulations of the library.
Excellent customer service skills and the ability to exercise good judgment and professionalism.
Ability to maintain confidentiality.
Ability to communicate and work effectively and tactfully with employees and the public to create a positive workplace environment and to present a positive public image with tact and courtesy.
Must be able to embrace change and manage transition in a fast-paced environment.
Must meet bonding requirements for this position and present evidence of surety bond per Ohio Revised Code Section 3375.32 (or its successor legislation) and proof of completion of required continuing education units annually to the Board to realize continued employment.
Maintain good interpersonal and communication skills.
Maintain a tolerance and sensitivity to the needs of patrons and staff.
Maintain a positive and pleasant attitude, and be co-operative with co-workers.
Adhere to the Library’s policies and procedures and support the Library’s mission within the Library and in the community.
Regular attendance.
Adequate physical condition to fulfill the requirements of the job.

Nice To Haves

Previous fund account experience is preferred.
Prefer knowledge of Fund Accounting work.
Prefer knowledge of federal, state, and local law pertinent to fiscal operations and requirements governing Library financial procedures.
Experience working with a Board of Trustees and public-sector, union environment preferred.

Responsibilities

Functions as the Fiscal Officer for the Library and is responsible for the financial operations of the Library system including budget and financial management, procurement, accounting, risk management, internal controls, contracts, investments, audit, and compliance.
Develops and implements strategies for the business operations of the Library including financial services, procurement, budgeting, and capital projects.
Oversees the Library’s budget and financial operations.
Supervises the preparation of the annual budget with input from the Director, including executing a comprehensive plan.
Prepares long/short range financial projections and establishes internal controls.
Reviews financial operations on an ongoing basis.
Responsible for the bi-annual audit, annual budget document, and the comprehensive financial report.
Provides oversight for investment of Library funds, cash management and controls, general insurance policies, purchasing policies and contracts, conflict of interest and legal compliance.
Ensures compliance with all applicable laws and completes all necessary reporting with the Lake County Auditor, the Lake County Budget Commission, the State Library, Auditor of State, and any other governmental/regulatory body.
Serves as Fiscal Officer for the Library Board of Trustees; participates in all Board meetings and committee meetings.
Prepares resolutions, reports, and presentations for the Board.
Leads efforts in attaining and managing all Library revenues.
Works as a part of the Strategic Planning Team to develop overall strategy, tactical objectives, and short and long-term planning for deployment of resources and achieving the Library’s vision.
Serves on the Management Negotiation Team during union negotiations.
Performs a variety of responsibilities inherent in managing a functional area (including, but not limited to timely and quality decisions, process management, conflict management, motivating and developing staff).
Monitors and validates major expenditures of other functional areas by asking strategic and operationally appropriate questions.
Assists peer and Director by reviewing and suggesting ways to strengthen recommendations and requested Board action.
Supervises, hires, trains, and manages Deputy Fiscal Officer.
Performs other duties as assigned.