Fiscal Administrator

State of Maryland•Baltimore City, MD

1d•Onsite

About The Position

The Department of Workforce Development and Adult Learning (DWDAL) is seeking a highly skilled and motivated fiscal professional to serve as a Fiscal Administrator. This is an exciting opportunity to contribute to an organization dedicated to strengthening Maryland's workforce and expanding opportunities for adult learners across the State. The primary purpose of this position is to ensure the effective and efficient functioning of budget and fiscal processes for all Division of Workforce Development and Adult Learning (DWDAL) programs. DWDAL Programs include Workforce Development, Apprenticeship, Labor Statistics, Adult Education and Correctional Education and the EARN Program. This position serves as back-up for the DWDAL Fiscal Director. The purpose of this position is advising program personnel and keeping them fully informed on the status of their grants and appropriation budgets. It also includes the development, implementation and monitoring of policies, procedures and reporting systems which ensure compliance with State and Federal laws, regulations, and guidelines regarding fiscal operations. This position and DWDAL Fiscal Leadership ensure that sufficient funding is available for DWDAL programs and that funding is spent according to all applicable laws, rules and regulations.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Six years of administrative staff or professional work.
Experience interpreting and applying laws, regulations, policies and procedures related to agency budgets.
Experience organizing and presenting accurate and concise budget reports and recommendations.
Experience using computers and software related to the formulation and administration of agency budgets.

Nice To Haves

Experience working with FARS and FMIS State accounting systems.
Experience presenting financial information to staff and management in an in-person setting.
Experience working in federal grants management.
Experience in developing program or grant projections.

Responsibilities

Back-Up for the DWDAL Fiscal Director, to manage and oversee an annual budget of approximately 200M.
Authorized signatory for the DWDAL Fiscal Director as needed.
Supervision of two DWDAL fiscal staff, including all aspects of staff management (recruitment, hiring training, evaluation, progressive discipline).
Provide fiscal technical assistance and guidance to sub-grantees, MOU partners, and DWDAL program staff for assigned grants and programs.
Prepare, process, and track funding documents for assigned grants and programs.
Prepare and analyze budgets; track budget/grant utilization and expenditures for assigned grants and programs.
Closeout State fiscal year, MOUs and Grants for assigned grants and programs.
Manage contracts, payments and revenues for all DWDAL grants and programs.
Support auditors and monitors in auditing and monitoring functions for assigned grant and programs.
Other duties as assigned as they relate to DWDAL fiscal, accounting and procurement functions.