Fiscal/Administrative Supervisor

State of Connecticut•Newington, CT

1d•Hybrid

About The Position

The State of Connecticut Department of Transportation is recruiting a Fiscal Administrative Supervisor in the Bureau of Finance and Administration, Office of Finance, Division of Financial Management and Support. The division provides financial support to the Office of Construction, including budget, payroll, contractual, purchasing, and payment-related services. It promotes consistent application of financial and procurement policies, timely review and payment of consultant and contractor invoices, monitoring of project financial transactions, and timely project closeout. This supervisory position reports directly to the unit manager and is assigned the most complex contracts. The supervisor oversees professional-level staff and the Construction Unit within the Division of Financial Management and Support. The role includes financial services for construction-related activities and support for the Office of Construction. The position is full-time, first shift, and hybrid, based in Newington, Connecticut. The job class generally supervises staff performing fiscal and administrative functions, with a major emphasis on fiscal administration or payroll oversight. The position requires knowledge of public administration, government budget management, accounting, payroll, relevant policies and laws, grants and contracts, and purchasing. Candidates must meet the stated experience requirements and be a current State of Connecticut employee of the listed agency with at least six months of full-time or equivalent service.

Requirements

Eight years of experience in a combination of fiscal and administrative functions, such as accounting, payroll, or purchasing; at least one year must be in accounting, budgeting, or payroll.
Two years of the general experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
Current State of Connecticut employee of the listed agency for at least six months of full-time service or full-time equivalent service, subject to applicable collective bargaining language.
Considerable knowledge of public administration, governmental budget management, governmental accounting and payroll, relevant agency policies and procedures, and relevant state and federal laws and regulations.
Knowledge of grants and contracts preparation and administration, purchasing principles and procedures, and payroll practices and procedures.
Considerable interpersonal, oral communication, and written communication skills.
Ability to prepare and analyze financial and statistical reports; understand and apply relevant laws and regulations; use EDP systems for financial management; and supervise staff.
College training may substitute for general experience at 15 semester hours per half-year, up to four years for a bachelor's degree. A master's degree in public administration, business administration, or accounting may substitute for one additional year of general experience.

Nice To Haves

Experience overseeing consultant and municipal contracts.
Experience analyzing complex agreements, contract fee letters, and Project Authorization Letters.
Experience with the State's Core-CT Financials and Enterprise Performance Management (EPM) modules, including coding contract lines, creating purchase orders and receipts, and downloading data to produce financial reports.
Experience leading or supervising staff, including orienting new employees to duties and responsibilities.
Experience using Microsoft Office applications, including Excel (spreadsheet development, data management, pivot tables, and other advanced functions), Word, Outlook, and Teams.
Experience with professional written and oral communications.
Experience prioritizing and organizing tasks to meet deadlines.

Responsibilities

Supervise the Construction Unit within the Division of Financial Management and Support.
Schedule, assign, oversee, and review staff work; provide training and conduct annual employee performance evaluations.
Oversee financial services for construction-related activities, including construction contractor payments.
Oversee processing of invoices related to construction, engineering and inspection, and municipal services.
Provide financial support to the Office of Construction.
Coordinate with the Connecticut State Police regarding invoices for trooper services.
Complete financial closeout of construction projects.
Oversee development and maintenance of written procedures.
Perform related duties as required.