Supervisor of Fiscal Services

State of careers Rhode Island

18h • $97,861 - $110,450 • Onsite

About The Position

Within the Executive Military Staff, this role is responsible for monitoring and evaluating the fiscal activities relative to the department’s business services. The Supervisor of Fiscal Services will maintain control of accounts for the financial transactions of several funds, prepare financial statements and related reports, and ensure the proper receipt and disbursement of departmental funds. This position also interfaces with federal funding sources to ensure all eligible federal resources are made available, prepares cash estimates and reports of expenditures to maintain positive cash flow, and is responsible for revisions of cost allocation plans to meet changing federal regulations. The role involves reviewing the work of employees maintaining the Master Cooperative Agreement, coordinating with federal program directors to develop budget estimates, analyzing budgetary relationships, and providing fiscal recommendations to departmental leadership. Additionally, the Supervisor ensures quarterly allotments are adequate, prepares quarterly extension letters, and examines and verifies various financial documents such as requisitions, purchase orders, and invoices. The position also maintains working files and reconciles agency records with the Division of Accounts and Control and the federal comptroller.

Requirements

• A thorough knowledge of the principles and practices of auditing and accounting.
• A working knowledge of the principles of state and federal government finance.
• Knowledge of the methods of data collection.
• The ability to analyze and interpret accounting systems and procedures.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• The ability to analyze and prepare financial statements.
• The ability to plan, organize, and coordinate work assignments.
• A working knowledge of standard office methods and procedures.
• The ability to perform accounting functions using multiple computer based programs.
• Ability to utilize problem solving techniques and to work independently.
• Ability to communicate effectively as well as establish and maintain effective working relationships with others.
• Ability to develop and recommend budgetary revisions.
• Proficient in Microsoft Access and Excel.
• Graduation from a business school or college of recognized standing with specialization in accounting or business administration.
• Nine or more years of employment in a public agency or private industry involving responsibility for the performance of detailed accounting/bookkeeping work in complex accounting systems.
• Ability to obtain and maintain a security clearance as required.
• Must maintain a valid driver’s license throughout duration of employment.

Nice To Haves

• Experience within a military environment highly preferred.

Responsibilities

• Maintain control of accounts for the financial transactions of several funds.
• Prepare financial statements and related reports.
• Be responsible and accountable for the proper receipt and disbursement of departmental funds.
• Assist in the assurance that funds are used for the purposes for which they are allotted.
• Prepare forms and route reports necessary for the operation of funds.
• Interface with federal funding sources to insure that all eligible federal resources are made available to the department.
• Prepare cash estimates and reports of expenditures to maintain a positive cash flow in all federal accounts.
• Be responsible for revisions of cost allocation plans to meet changing federal regulations.
• Assist with responses to federal audits.
• Review the work of employees engaged in the maintenance of the Master Cooperative Agreement between the State and the Rhode Island National Guard and all supporting records.
• Coordinate with federal program directors to develop quarterly and annual budget estimates.
• Analyze budgetary relationships and develop recommendations for annual operating and capital budgetary actions on base programs, activities, and functions.
• Serve as a fiscal resource to departmental leadership in the decision-making process.
• Ensure that quarterly allotments are adequate to meet projected obligations.
• Prepare quarterly extension letters for prior year open cooperative agreements.
• Examine and verify requisitions, purchase orders, invoices, travel statements, payrolls, transmittal sheets, check registers and checks.
• Maintain files of requisitions, purchase orders, utility orders and other related records.
• Maintain working files of purchase orders, salaries for federally reimbursed state employees, requests for operation & maintenance and major/minor construction project files.
• Reconcile agency records with those of the Division of Accounts and Control and the federal comptroller.

Benefits

• Information regarding benefits available to State of Rhode Island employees can be found at the Office of Employee Benefits' website.
• Direct deposit for all employees is required.
• Employees hired after September 30, 2014, must participate in the direct deposit system.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree