Fiscal/Administrative Assistant

State of Connecticut•Hartford, CT

1d•Hybrid

About The Position

The State of Connecticut, Department of Children and Families (DCF) Centralize Support Unit within the Business Office is accepting applications to fill one (1) Fiscal/Administrative Assistant located in our Central Office at 505 Hudson Street in Hartford. The selected incumbent will be responsible for assisting the Business Office with tasks related to Asset Management, Fleet Operations, Travel, and Accounts Payable. The Business Office Centralized Support team consists of one Fiscal Administrative Manager, one Fiscal Administrative Supervisor, one Associate Fiscal Administrative Officer, three Fiscal Administrative Officers, and one Fiscal Administrative Assistant. The incumbent will work collaboratively with team members to support the efficient operation of these functions and help ensure compliance with agency policies and procedures.

Requirements

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk.
Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices.
Knowledge of basic procedures of budget preparation and control.
Knowledge of payroll procedures, purchasing procedures and contract preparation.
Interpersonal skills.
Oral and written communication skills.
Considerable ability in arithmetic computations.
Ability to audit financial documents.
Ability to understand and apply statutes and regulations.
Ability to utilize EDP systems for financial management.

Nice To Haves

Experience using Asset Management or a similar system to support Fleet Operations, Travel, Accounts Payable, and Petty Cash functions, such as PeopleSoft/CORE.
Experience with Microsoft Office 365 Suite, including using Excel spreadsheets to analyze and manage data, including formatting, creating formulas, VLOOKUP's, queries, flows and pivot tables.
Experience working within deadlines.

Responsibilities

Assisting the Business Office with tasks related to Asset Management, Fleet Operations, Travel, and Accounts Payable.
Asset processing, tagging, surplus, disposal, and year-end inventory.
Assisting with Purchasing, Accounts Payable Fleet Operations, Travel and Records Keeping.
Creating written procedures to ensure practice conformity.
Performing paraprofessional level work in fiscal and administrative activities.
Independently performing bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts.
Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities.
Preparing simple financial statements and assisting in preparation of complex financial statements.
Calculating rates involving complex arithmetical formulas.
Gathering and consolidating payroll and expenditure data for budget preparation.
Ensuring that expenditures plus encumbrances are within appropriation limits.
Reviewing routine expenditures for compliance with itemized budgets.
Utilizing EDP systems for financial records and reports.
Independently performing purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals.
Independently preparing renewal or new contracts based on awards.
Ensuring that routine payments are in compliance with contract provisions.
Performing related duties as required.