Firm Events Coordinator

Polsinelli•Kansas City, MO

10h•Hybrid

About The Position

At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! Polsinelli PC is seeking an immediate hire for a full-time Firm Events Coordinator position, based in Kansas City. This is a hybrid role.

Requirements

Have 3+ years experience working in corporate event planning
Have the ability to travel +/- 20% (typically Monday-Friday) with some extended work days
Be a self-starter
Manage multiple projects simultaneously
Implement and maintain a system of organization
Operate with a sense of urgency
Demonstrate a team mentality and positive attitude
Maintain composure under pressure
Demonstrate an ability to seamlessly adjust with changing directions
Demonstrate best in class client service
Uphold professional standards in communications, appearance and interactions
Be proficient in Word, PowerPoint, Excel, Outlook, and Database Management

Nice To Haves

Legal Event Marketing is preferred but not required
Prior experience with InterAction, Vuture, Zoom, On24, CVent or other digital event platforms is preferred.

Responsibilities

Work closely with firm Marketing Events Manager to structure, coordinate and execute internal and external events in a manner that aligns to the firm’s overall strategic goals
Communicate with firm leadership and attorneys to strategize pre- and post-event business development game plan
Develop strategic post-event debrief for attorney review and planning for future years
Work with Department and Regional Marketing teams to communicate opportunities identified for client development
Support Regional Marketing Managers in firm-wide, local, and sponsorship events
Support Department Marketing Managers in firm-wide, local and sponsorship events
Coordinate pre and post event activities, including, but not limited to: Site selection, Menu selection, Logistics
Work with attorneys to craft invitation content
Create, refine, and distribute invitations
Budget tracking and invoicing
Facilitate onsite event management
Input and track event attendance in firm CRM
Collect event RSVPs and send attorney updates as necessary
Create name badges as needed
Collect and assemble event handout materials
Coordinate continuing legal education (CLE) events and materials with firm’s CLE administrative team
Other duties as assigned including but not limited to: Coordination of virtual events, Ad requests, Process improvements