Financial Supervisor

Luzerne County•Wilkes-Barre, PA

About The Position

The Financial Supervisor carries out accounting responsibilities for the County’s Office of Community Development (OCD) and programs funded through the office, along with administrative and managerial responsibilities for the Fiscal Department. The position provides accounting services and maintains systematic financial records that meet the needs of current, new, and expanding programs, in accordance with accounting procedures, legal requirements, and federal regulations. The role oversees program financial records, reporting, forecasts, indebtedness, payments, bookkeeping, and accounting controls. It performs functions in the federal IDIS system and coordinates fund drawdowns, including the use of program income. The Financial Supervisor also supports monitoring and reporting, prepares and reviews the County’s Annual Grantee Performance Report, assists with federal or independent program audits, and coordinates and delegates work to department staff. In the absence of the Deputy Director/Fiscal Director, the position carries out their managerial and administrative responsibilities.

Requirements

Extensive bookkeeping or accounting experience, with demonstrated ability in accurate and professional fiscal analysis and control.
Knowledge of fiscal requirements related to programs carried out through the County’s Office of Community Development and ability to understand and carry out the fiscal responsibilities associated with those requirements.
Demonstrated knowledge of Microsoft Office and New World Accounting Software.
Ability to work independently, meet deadlines, handle confidential information, deal with the public, and interact professionally with staff.
Any equivalent combination of experience and/or training.

Responsibilities

Carry out all managerial and administrative responsibilities in the absence of the Deputy Director/Fiscal Director.
Provide accounting services and maintain systematic financial records for current, new, and expanding programs.
Set up financial records for programs in accordance with accounting procedures, legal requirements, and federal regulations.
Prepare financial statements, income statements, and cost reports reflecting program financial condition.
Forecast funding availability, outstanding indebtedness, investment earnings, and budgetary compliance.
Oversee and manage outstanding indebtedness for all programs.
Ensure timely release of bills and accurate monitoring of payments; analyze potential defaults for referral to superiors.
Maintain complete and systematic records of financial transactions for programs administered by the OCD.
Review and oversee accurate computer entry of information and ensure financial transaction details are entered into appropriate journals and subsidiary ledgers.
Perform federal IDIS functions, including project setup, fund drawdowns, and project completion and closeout.
Coordinate drawdowns with the use of program income in accordance with federal regulations.
Set up and oversee inter-office forms to ensure staff provide accurate information for IDIS entry, and balance IDIS records against office records.
Provide a final check-and-balance review of financial transactions to ensure required program documentation is provided before funds are released.
Balance accounts, trace errors, and adjust records to correct incorrect postings.
Keep bookkeeping records for established programs up to date and conduct in-house audits of books.
Analyze accounting records to identify potential program problems and deficiencies.
Coordinate accounting-related correspondence, including loan repayment notices and release of security instruments upon payment.
Organize and coordinate BDLP monitoring records; reconcile computer and manual records, update reports, add newly approved loans, and assist with improving the monitoring system.
Prepare and review the County’s Annual Grantee Performance Report, including balancing financial information, checking project format and order, verifying monitoring information, and assisting with project descriptions and accomplishments.
Assist with program audits by federal or independent auditors pursuant to 2 CFR Part 200, Subpart F, and adjust accounting procedures to resolve audit discrepancies.
Coordinate duties and delegate work to department staff.
Perform other duties as assigned.