Financial Services Analyst - 55000670

State of Florida•Tallahassee, FL

3d•Onsite

About The Position

The Financial Services Analyst supports the administration of the Statewide Travel Management System (STMS) and PCard Works system in the Florida Department of Transportation’s Disbursement Operations Office, STMS/PCard Section. The position monitors and analyzes system reports, provides notifications to relevant staff, administers travel-system access and controls, conducts post-audits of PCard Works payments, and provides limited backup support for the Department’s Purchasing Card Program Administrator. The role is based at FDOT’s Disbursement Operations Office in Tallahassee, Florida. The agency describes opportunities for training and professional development through its learning management system and offers career advancement opportunities.

Requirements

Four years of professional business work experience plus one year of accounting experience; a bachelor’s degree from an accredited college or university may substitute for the required professional work experience, in addition to the one year of accounting experience.
Knowledge of general office equipment and office procedures and practices.
Knowledge of accounting principles, practices, and procedures.
Knowledge of an accounts payable system and payment processing.
Knowledge of Microsoft Word and Excel.
Knowledge of basic filing practices.
Auditing skills.
Ability to organize records, handle multiple tasks, and manage interruptions.
Ability to perform work requiring a high level of attention to detail and provide good customer service.
Ability to organize and file materials; use a personal computer and email; and sort, distribute, and maintain fiscal records.
Ability to follow oral and written instructions and deal promptly, professionally, and courteously with internal and external customers.
Ability to create and maintain spreadsheets that track and graph data and produce professional-quality reports.
Ability to work independently, prioritize assignments to meet deadlines, and communicate effectively orally and in writing.
Must be a U.S. citizen or lawfully authorized alien worker; visa sponsorship is not available.

Responsibilities

Monitor and analyze daily, weekly, and quarterly purchasing-card reports, and notify cardholders, approvers, and accountants as appropriate.
Monitor and report on outstanding purchasing-card transactions, international transaction fees, employee termination reports, and financial disclosure reports.
Manage additions to the FLAIR Statewide Vendor File, including maintaining and monitoring the vendor-add email inbox and analyzing requests to determine whether vendor records should be added.
Monitor and analyze daily, weekly, and quarterly Statewide Travel Management System reports, and notify preparers, travelers, approvers, and accountants as appropriate.
Monitor and report on aging reimbursements and missing delegates.
Serve as a Travel System Administrator, maintaining internal controls such as system access and authorization levels, and developing and conducting related training.
Coordinate and schedule post-audits of payments processed through the PCard Works system.
Perform audit work, including report analysis, examination of records and source data, and evaluation of operations to identify inadequate controls and unusual or significant trends.
Establish audit files and prepare work papers that document the nature and extent of work performed and substantiate findings and recommendations.
Prepare audit report drafts and participate in discussions of audit reports with responsible personnel.
Provide limited backup support to the Department’s Purchasing Card Program Administrator, including establishing new cards, changing existing cards, and canceling cards as requested.