FINANCIAL SERVICES ANALYST - 55000670

State of Florida•TALLAHASSEE, FL

4d•Onsite

About The Position

The Financial Services Analyst works in the Florida Department of Transportation’s Disbursement Operations Office, STMS/PCard Section. The position supports administration of the Statewide Travel Management System (STMS) and PCard Works by monitoring and analyzing system reports, maintaining related processes and controls, and coordinating communications and training. The role also conducts post-audits of PCard Works payments and provides limited backup support to the department’s Purchasing Card Program Administrator.

Requirements

Four years of professional business work experience and one year of accounting experience; a bachelor’s degree from an accredited college or university may substitute for the four years of professional business work experience, but not the one year of accounting experience.
Knowledge of general office equipment, office procedures and practices, accounting principles and procedures, accounts payable systems and payment processing, Microsoft Word and Excel, and basic filing practices.
Skill in auditing, organizing records, handling multiple tasks and interruptions, performing detail-oriented work, and providing good customer service.
Ability to organize and file materials; use a personal computer and email; sort, distribute, and maintain fiscal records; and follow oral and written instructions.
Ability to serve internal and external customers promptly, professionally, and courteously.
Ability to create and maintain spreadsheets that track and graph data and produce professional-quality reports.
Ability to work independently, prioritize assignments to meet deadlines, and communicate effectively orally and in writing.

Responsibilities

Monitor and analyze daily, weekly, and quarterly purchasing card reports, and notify cardholders, approvers, and accountants as appropriate.
Monitor and report on outstanding purchasing card transactions, international transaction fees, employee termination reports, and financial disclosure reports.
Manage additions of department vendors to the FLAIR Statewide Vendor File, including maintaining and monitoring the vendor-add email inbox and assessing whether requested records should be added.
Monitor and analyze daily, weekly, and quarterly Statewide Travel Management System reports, and notify preparers, travelers, approvers, and accountants as appropriate.
Monitor and report on aging reimbursements and missing delegates.
Serve as a Travel System Administrator, maintaining internal controls such as system access and authorization levels, and developing and conducting related training.
Coordinate and schedule post-audits of payments processed through PCard Works.
Perform audit procedures, including report analysis, examination of records and source data, and operational tests to identify inadequate controls and unusual or significant trends.
Establish audit files and prepare detailed work papers supporting the work performed, findings, and recommendations.
Prepare draft audit reports and participate in discussions of audit reports with responsible personnel.
Provide limited backup support to the Purchasing Card Program Administrator, including establishing new cards, making changes to existing cards, and canceling cards as requested.