Financial Ops Analyst II-Accounts Payable

Wells Enterprises • Le Mars, IA

8h

About The Position

In support of the Financial Operations team, performs a variety of accounting functions according to established policies and procedures. As requested by management, provides data and analytical support for special finance projects.

Requirements

• Performs a variety of accounting functions according to established policies and procedures.
• Provides data and analytical support for special finance projects.
• Accurately process invoices in a timely manner, ensuring they are paid within the specified terms, accurately coded and approved by the appropriate level of management with correct signing limit criteria.
• Ensure payments are processed according to policy and ensure proper documentation.
• Analyzes processes for potential efficiencies and recommends process improvements to management.
• Researching and analyzing invoices on hold and then resolving discrepancies.
• Analyze and identify supplier payments/invoices trends/habits that are outside the established customer terms.
• Review expense reports for compliance with the travel policy before processing for payment.
• Reviewing new suppliers for setup to ensure that proper documentation has been received, supplier request form is completed accurately and approval has been obtained.
• Maintain an active database of suppliers on an annual basis.
• Develops, reviews, and provides transactional, financial and management reporting, metrics and analysis on a routine and ad hoc basis.
• Performs month end close processes, including reporting, resolving discrepancies and developing cross functional relationships that impact job responsibilities.
• Maintenance of the employee corporate credit cards (new cards, lost cards, fraud charges) and ensuring that VISA file loads are accurate and reconcile with the daily bank transaction files.
• Analyzes and solves any discrepancies that may occur.
• Performs monthly Oracle patch cycle testing of the AP process involving the entering and payment of invoices, expense reports, etc. in the test environment to ensure application revisions are working properly.
• Establishes process for automated invoice processing.
• Works with EDI team to onboard new vendors and tracks invoice submission to monitor for errors.
• Responsible for execution of robotic processes and development.
• Actively reviewing internal data and then taking corrective action to resolve and communicate actions with both Procurement and Suppliers to resolve payment holds and discrepancies.
• Assists with the review of the Inventory Accrual Reports and works with the MRO Analyst and Buyers to balance the accrual accounts.

Responsibilities

• Leads cross functional support to the Financial Operations team, including Accounts Payable, and Customer Claims.
• Provides a special focus within AP function to accurately process invoices in a timely manner, ensuring they are paid within the specified terms, accurately coded and approved by the appropriate level of management with correct signing limit criteria. Ensure payments are processed according to policy and ensure proper documentation. Analyzes processes for potential efficiencies and recommends process improvements to management.
• Responsible for both researching and analyzing invoices on hold and then resolving discrepancies. Analyze and identify supplier payments/invoices trends/habits that are outside the established customer terms. Review expense reports for compliance with the travel policy before processing for payment.
• Responsible for reviewing new suppliers for setup to ensure that proper documentation has been received, supplier request form is completed accurately and approval has been obtained. Assists with review of suppliers to maintain an active database on an annual basis.
• Develops, reviews, and provides transactional, financial and management reporting, metrics and analysis on a routine and ad hoc basis. Performs month end close processes, including reporting, resolving discrepancies and developing cross functional relationships that impact job responsibilities.
• Responsible for maintenance of the employee corporate credit cards (new cards, lost cards, fraud charges) and ensuring that VISA file loads are accurate and reconcile with the daily bank transaction files. Analyzes and solves any discrepancies that may occur.
• Performs monthly Oracle patch cycle testing of the AP process involving the entering and payment of invoices, expense reports, etc. in the test environment to ensure application revisions are working properly.
• Establishes process for automated invoice processing. Works with EDI team to onboard new vendors and tracks invoice submission to monitor for errors. Responsible for execution of robotic processes and development.
• Responsible for actively reviewing internal data and then taking corrective action to resolve and communicate actions with both Procurement and Suppliers to resolve payment holds and discrepancies. Assists with the review of the Inventory Accrual Reports and works with the MRO Analyst and Buyers to balance the accrual accounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed